IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
- FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
Organizational Setting
Food and Agriculture Organization of the United Nations (FAO) is a dynamic and revitalized organization, recognized as the leading UN agency in the global fight to eradicate hunger, reduce rural poverty, and promote sustainable agricultural, fisheries, and livestock development. Additionally, FAO champions the sustainable management of natural resources and the environment to benefit vulnerable communities and rural populations.
FAO’s country-level operations require strong programme support to ensure effective planning, implementation, monitoring, and reporting of activities under the Country Programme Framework. While technical officers lead substantive areas, there is an increasing need for dedicated programme support personnel at the national level to strengthen coordination with government counterparts, support day to day project operations, ensure compliance with FAO procedures, and contribute to timely delivery of programme outputs.
Reporting Lines
The National Programme Assistant works under the overall supervision of the Head of Office (HoO) and direct supervision of the Head of Programme (HoP).
Technical Focus
Provide programme support through data collection and analysis, corporate reporting, and coordination with UNCT/UNRCO, while ensuring accurate project planning inputs, procurement/recruitment data management, and effective liaison and documentation support for FAO PNG operations.
Tasks and responsibilities
• Assist in collecting information and preparing inputs to report to the UNCT on FAO programs and projects contributing to the UNSDCF 2024-2028.
• Participate in meetings organized by the UNRCO relevant to FAO’s contribution to the UNSDCF2024-2028, and provide timely updates to the HoO and HoP;
• Contribute to the FAO PNG work planning, implementation, monitoring of progress and reporting on expected results, including corporate reporting requirements.
• Assist in project procurement and recruitment plans as requested, and ensure that required information and data are properly reflected in FPMIS
• Assist in the collection and preparation of data and (background) information in the areas of FAO’s activities in the country (agriculture, forestry, fisheries, rural / sustainable development).
• Update, analyse and summarize data from various sources, including FAO corporate systems, such as COIN (Country Office Information System), FPMIS (Field Programme Management Information System), Data warehouse, GRMS (Global Resources Management System), and country databases, and provide regular updates to HoO and HoP
• Assist in the preparation and submission of concept notes, project documents, project briefs, progress reports.
• Assist the HoO and HoP in preparing official correspondence (letters, email, etc.), and maintain an effective filing system.
• Assist the HoO and HoP in liaising with relevant government ministries, donors, and implementing partners, for FAO activities and project implementation, as required
• Support the facilitation and organization of meetings, workshops and trainings as needed
• Perform any other related duties as requested.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum requirements
• University degree in Business Administration, Management, or a related field.
• At least three (3) years of relevant programme or administrative experience.
• Background or experience in agriculture is an added advantage.
• Working knowledge of English and Tok Pisin. Knowledge of an additional language is an advantage.
• National of Papua New Guinea or resident of the country with a valid work permit.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement.
Technical Functions/ Skills
• Excellent written and oral communication skills in English, with the ability to produce clear and compelling content.
• Strong interpersonal and teamwork skills, with the ability to work effectively in multicultural teams and coordinate with government and partner organizations
• Proficiency in standard office software (e.g., MS Office).
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
- Incomplete applications will not be considered. If you need help or have queries, please contact\: Careers@fao.org
- Applications received after the closing date will not be accepted.
- Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
- For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT