Background

Since the full-scale military aggression by Russian forces in February 2022 (hereafter, the “War”), Ukraine has been facing unprecedented destruction and displacement, and continued threats to human security--- thousands of women, men, and children have lost their lives, critical life-line infrastructures have been destroyed, and millions of people have been forced to leave their homes. The degree of destruction and damages has been unprecedented, profoundly affecting every aspect of Ukrainian society and economy, while casting a long shadow over global peace and security, including stability in East Asia. Without immediate and synergized efforts for three pillars of Human Security---protection, empowerment, and solidarity---to capacitate the nation and people of Ukraine to be resilient against the cumulating negative impacts of the War, Ukraine will soon face risks of succumbing to the cumulative and escalating impacts of the ongoing war, potentially leading to irrecoverable loss.

The complex and compounded crises in Ukraine call for a holistic, multi-sectoral approach that transcends sectoral boundaries and prioritizes the needs of the most affected populations, requiring tailored and integrated forms of support. UNDP has been partnering with donor partners, particularly, the Government of Japan, to promote Human Security by implementing immediate and coordinated responses to the interconnected and multidimensional threats that the country is currently facing. 

These programmes and projects encompass large and complex project implementation arrangements and it requires a well-established reporting and Monitoring & Evaluation (M&E) mechanism to regularly communicate and oversee the programme activities implemented by various partners while providing support for project implementation and operation to project staff as well as its counterparts. Information and data related to the projects/programmes need to be regularly collected utilizing digital and mapping technologies and disseminated to the targeted audiences to ensure transparency, accountability and publicity of CO programme management. To this end, UNDP seeks for qualified personnel to ensure effective reporting and M&E, public relations, and project implementation support with scope of responsibilities listed below.

Duties and Responsibilities

Under the direct supervision of M&E and Project Implementation Support Specialist with overall supervision of Project Manager for Human Security and Multi-Dimensional Crises, the Monitoring, Evaluation and Reporting Analyst will work in close collaboration with the project team and Country Office programme and operations clusters, Government officials, private sector, non-government and civil society organizations and will have the following duties and responsibilities:

Monitoring of the project results:

Develop a Monitoring & Evaluation plan to ensure effective and efficient implementation of the project and to ensure that activities and outputs result are effectively linked with positive outcomes.

  • Develop/update project monitoring tools including forms, questionnaires, checklists, etc.
  • Undertake field trips to the project sites and produce monitoring reports on progress, challenges and recommendations.
  • Regularly coordinate with M&E focal persons at output levels to capture project progress.
  • Provide technical support during development of new projects and programmes by participating in the theory of change development, log-frame design and budgeting for M&E purposes. 
  • Support programme and project managers in designing results-based management, monitoring and evaluation frameworks and plans in line with UNDP Programme and Operations Policies and Procedures (POPP), with appropriate tracking tools.
  • Guide the application of UNDP social and environmental standards by ensuring the implementation of the relevant strategies and plans; support projects’ screening in terms of their alignment with social and environmental standards.   
  • Advocate the adherence to UN/UNDP policy positions on monitoring and evaluation, results-based management, and quality assurance, as applicable, and ensure their mainstreaming into all aspects of the COs programme interventions. 
  • Provide guidance on the systematized, effective application of RBM, M&E and quality assurance tools throughout the full programme/project cycle from the design to implementation, reporting and during the timely closure of projects. 
  • Perform data monitoring and analysis as per Project’s Results Framework having ensured triangulation of qualitative, quantitative and impact level data and prepare relevant reports.
  • Monitor overall progress of the project and ensure tracking performance through the collection of appropriate and credible data and other evidence on achievement of results.
  • Analyze evidence to inform management decision-making, improve effectiveness and efficiency, and adjust programming as necessary.
  • Participate in annual project reviews and planning workshops and assist the Project Manager in preparing relevant reports.
  • Prepare issues and risk logs for the project.
  • Prepare and maintain a database to track progress on the project’s indicators and targets.
  • Provide inputs in the drafting of TORs for project evaluations.
  • Assist international and local evaluators to conduct evaluations of the project.
  • Ensure mainstreaming of gender equality in all aspects of M&E and reporting, promotion of a safe and enabling environment free of any kind of discrimination and abusive behaviour, and gender-responsive communications based on corporate principles.

Report writing and data visualization:

  • In collaboration with M&E focal persons at output level, coordinate providing inputs, information and statistics for quarterly, annual and other reports.
  • Assist the M&E and Project Implementation Support Specialist/Project Manager in the preparation of donor reports and other relevant reports as needed.
  • Liaise with the UNDP Country Office relevant teams and provide requested inputs for the corporate strategic reports.
  • Proactively visualize project results by operating data visualization tools.

Capacity building and knowledge sharing:

  • Organize and conduct training on M&E for various staff members if needed.
  • Closely work with project staff and provide support when necessary, on the topics related to M&E.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the direct supervision of Project Manager and the overall guidance of Energy and Environment Portfolio Team Lead, Monitoring and Evaluation and Reporting Analyst provides the overall support to implementation of the Project monitoring and evaluation (M&E) framework, RBM planning and reporting, assistance the knowledge building and knowledge sharing of M&E activities as well as collecting, analysing, and visualizing project and outside data, and conducting surveys. 

Competencies

Core Competencies:

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical Competencies:

Business Direction and Strategy    

  • System Thinking:    
    • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Development    

  • Knowledge Generation:    
    • Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. 
    • Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. 
    • Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.

Business Management    

  • Monitoring and Evaluation:   
    • Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively.
    • Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. 
    • Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. 
    • Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. 
    • Ability to make an independent judgement based on set criteria and benchmarks. 
    • Ability to anticipate client's upcoming needs and concerns.

Digital & Innovation    

  • Data Collection:    
    • Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data).

Data    

  • Data Analysis:    
    • Ability to extract, analyze and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making.

Ethics    

  • UN policy knowledge - ethics:    
    • Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.

Programme and Policy/ 2030 Agenda: People    

  • Gender:    
    • Gender and Environment.

Required Skills and Experience

Education:

  • Advanced University degree (Master’s degree or equivalent) in Business Administration, Economics, Public Administration, Statistics, International Development, Sociology, Social Science or related area is required, or;
  • A first-level University degree (Bachelor’s Degree) in the areas mentioned above in combination with additional two years of relevant experience will be given due consideration in lieu of the Master’s degree.

Experience:

  • Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. 
  • Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in the field of M&E. 

Desirable Criteria:

  • Demonstrated knowledge and experience of Result Based Management (RBM) preferably in development/humanitarian contexts.
  • Experience in collecting, managing and analyzing data sets/database to measure project progress, preferably in development/humanitarian contexts.
  • Demonstrated experience and skills in writing high quality reports to external organizations such as donors and government bodies (progress reports. Final project reports, region specific achievement reports, etc). 
  • Demonstrated experience in coordinating/working together with diverse stakeholders and colleagues, both internally and externally. 
  • Skills and experience of using data visualization software (Arc-GIS, Activity info, Power BI etc).
  • Good understanding of Ukraine’s development context.
  • Experience in project/programme evaluation (planning, implementation, preparation of evaluation report, utilization of findings/recommendations).

Required Languages:

  • Fluency in English and Ukrainian is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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