Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Head of Operations in Gaza OPT and the direct supervision of the Technical Advisor Shelter/NFI, the incumbent will support the administrative, Technical and operational functions of the shelter team and participate in coordination efforts to facilitate the smooth shelter activities and liaising with the different units within the Gaza OPT as well as related units within the country mission and the region.

Responsibilities

1. Assist in the implementation and monitoring of project activities. 

2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.

3. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and implememting parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

4. Follow up with implementing partnets in  progress of work, document challenges etc. 

5. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 

6. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; 

7. Create tracking systems for shelter activities. 

8. Collaborate and coordinate with partner NGOs (national and international), clusters specially the shelter cluster, and other relevant stakeholders;

9.  Support in the preparation of technical drawings and BOQs for shelter activities as instructed by the supervisor.  

10. Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in civil engineering, architecture or related fields from an accredited academic institution with 3 years of relevant experience or 

• High School diploma with five years of relevant working experience;

• Relevant experience in management of implementing partners is an advantage.

  Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with national/international institutions, United Nations agencies and non-governmental organizations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; 

• Experience in liaison with different partners to handle requests and queries from senior managers.  

• Experience in working in humanitarian responses and the OCHA-led cluster system is an advantage.  

• Prior experience in 3D Max, AutoCAD and Sketchup.

Skills

• Working knowledge of office equipment. 

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). 

• Excellent time management skills and the ability to prioritize work. 

• Attention to detail and problem-solving skills. 

• Excellent written and verbal communication skills. 

• Strong organizational skills with the ability to multi-task.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Desirable: Working knowledge in Arabic.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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