The position focuses on overseeing and coordinating donor reporting processes, financial monitoring, compliance with donor requirements, and maintaining robust grant documentation and tracking systems across the organisation.

Key responsibilities

Financial reporting (approximately 70%)

·       Coordinate preparation and consolidation of all donor reports (narrative and financial) and serve as the institutional focal point for reporting processes and deadlines. 

·       Coordinate financial reporting inputs with Finance and ensure consistency between narrative and financial reports. 

·       Maintain centralised grant documentation, reporting calendars, and internal tracking tools to ensure timely and compliant submissions. 

·       Coordinate internal grant kick-off and close-out processes, ensuring clear documentation and effective handover across teams. 

·       Support data collection, results tracking, monitoring of burn rates and expenditure relevance; ensure consistency between narrative and financial reporting and flag any issues to the FDPT Manager. 

·       Contribute to proposal development and donor updates by compiling operational, financial, and results information. 

·       Maintain an institutional knowledge base of donor requirements, reporting history, and proposal precedents to ensure continuity and consistency. 

·       Ensure grant documentation and financial reporting are audit-ready and support internal and external audits, verifications and compliance reviews.

Narrative reporting (approximately 30%)

·       Coordinate the preparation, consolidation and quality control of narrative donor reports across projects and divisions, ensuring coherence, clarity and compliance with donor requirements.

·       Review narrative inputs from programme teams and ensure alignment with financial data, results frameworks and contractual commitments.

·       Ensure narrative reporting follows agreed templates, logical frameworks and institutional standards prior to submission.

·       Coordinate internal validation of narrative reports with Programme Managers, Fundraising & Partnerships and management as required.

·       Support submission of reports and manage donor feedback, clarification requests and follow-up actions related to narrative reporting.

·       Maintain institutional consistency and memory across narrative reporting, including lessons learned and good practices for future proposals and reports.

Qualifications and professional experience

  • Bachelor/Master’s degree in relevant field is strongly preferred.
  • Minimum of 5 years of previous relevant work experience in the humanitarian or development sector.
  • Demonstrated qualifications/experience in finance and grants management

Knowledge, skills and competencies

  • Fluency in English, both written and oral; fluency in an any other language spoken in affected countries an advantage.
  • Excellent project management, analytical, planning and organizational skills.
  • Ability to coordinate simultaneous activities/projects.
  • Effective writing and oral communication skills.
  • Ability to work in multi-cultural settings with a wide range of stakeholders.
  • Knowledge of UN agencies, relevant national authorities, NGOs and humanitarian organisations.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.