Details
Mission and objectives
UNFPA PHL organization mission TBD
Context
The United Nations Volunteers (UNV) Regional Office for Asia and the Pacific (ROAP) has established the Humanitarian Emergency Response (HER) Roster to support speedy recruitment of qualified and motivated UN Volunteers for potential emergency response assignments. Candidates will be pre-screened based on their qualifications, experience, and suitability for the specific thematic or functional areas described in this Description of Assignment (DoA). Shortlisted candidates may remain in the UNV HER Roster for up to 6 months and be contacted should an emergency arise. Inclusion in the UNV HER Roster does not guarantee recruitment as a UN Volunteer. Selection and recruitment timelines will depend on the emergency occurrence, availability of candidates, and final approval by the UN host entity in accordance with Conditions of Service for UN Volunteers.
UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.
In the Philippines, UNFPA is implementing its five-year 9th Country Programme 2024-2028. The CP9 is tightly aligned with the mid- and long-term development goals of the Philippines and Ambisyon Natin 2040, as well as the global Agenda 2030 including the Sustainable Development Goals (SDGs).
As the lead UN agency for sexual and reproductive health and rights (SRHR), UNFPA supports national and local government partners in emergency response, ensuring the continuity of life-saving sexual and reproductive health (SRH) and gender-based violence (GBV) services during humanitarian emergencies. The Philippines is one of the world's most disaster-prone countries, experiencing frequent typhoons, floods, earthquakes, volcanic eruptions, droughts, and disease outbreaks, in addition to recurrent humanitarian needs arising from armed conflict and displacement in parts of Mindanao. These emergencies disproportionately affect women, girls, adolescents, and other vulnerable populations by disrupting access to SRH services, increasing the risks of GBV, and exposing communities to protection concerns. Maintaining a roster of qualified humanitarian specialists enables UNFPA Philippines to rapidly deploy technical surge capacity to support preparedness, anticipatory action, emergency response, early recovery, and humanitarian-development-peace nexus programming, while ensuring the timely delivery of life-saving SRH, GBV, and population data interventions in coordination with government and humanitarian partners.
UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.
In the Philippines, UNFPA is implementing its five-year 9th Country Programme 2024-2028. The CP9 is tightly aligned with the mid- and long-term development goals of the Philippines and Ambisyon Natin 2040, as well as the global Agenda 2030 including the Sustainable Development Goals (SDGs).
As the lead UN agency for sexual and reproductive health and rights (SRHR), UNFPA supports national and local government partners in emergency response, ensuring the continuity of life-saving sexual and reproductive health (SRH) and gender-based violence (GBV) services during humanitarian emergencies. The Philippines is one of the world's most disaster-prone countries, experiencing frequent typhoons, floods, earthquakes, volcanic eruptions, droughts, and disease outbreaks, in addition to recurrent humanitarian needs arising from armed conflict and displacement in parts of Mindanao. These emergencies disproportionately affect women, girls, adolescents, and other vulnerable populations by disrupting access to SRH services, increasing the risks of GBV, and exposing communities to protection concerns. Maintaining a roster of qualified humanitarian specialists enables UNFPA Philippines to rapidly deploy technical surge capacity to support preparedness, anticipatory action, emergency response, early recovery, and humanitarian-development-peace nexus programming, while ensuring the timely delivery of life-saving SRH, GBV, and population data interventions in coordination with government and humanitarian partners.
Task description
Under the overall supervision of the UNFPA Country Representative and the direct supervision of the Humanitarian Coordinator (or designated supervisor), the Humanitarian Programme Associate (PA) will be part of the UNFPA Humanitarian Response Team and will support UNFPA Philippines' humanitarian preparedness, anticipatory action, emergency response, and early recovery. The PA plays a vital role in supporting the smooth and effective management of humanitarian programme interventions. Working closely with the Head of Unit, Programme, and Operations teams, the PA provides critical administrative, operational, and coordination support to enable timely planning, implementation, and quality delivery of programme activities. By facilitating workflows, ensuring compliance, and supporting programme monitoring and reporting, the PA contributes significantly to the achievement of UNFPA’s strategic objectives.
Depending on emergency response activation, the Programme Associate may be deployed in one of the following locations: Cagayan Valley, Central Luzon, Bicol Region, Eastern Visayas, Central Visayas, and CARAGA Region.
MAJOR DUTIES AND RESPONSIBILITIES
Specific Humanitarian Programme-related Responsibilities:
• Support the team in implementing the key milestones of the Country Programme on the Humanitarian - Development - Peacebuilding (HDP) Nexus.
• Coordinate with the Supply Chain Associate and Logistics Warehouse Assistant to monitor the distribution of dignity kits and RH supplies by submitting requests and recording delivery slips in the shipment tracker.
• Coordinate the compilation of the inputs for the situation reports (SitReps).
• Support the leadership and participation of UNFPA in the Humanitarian Country Team (HCT) and the Sexual and Reproductive Health (SRH), Gender-based Violence (GBV) subclusters and others by providing organizational/convening, administrative, documentation and other necessary support.
Programme Management, Monitoring, and Reporting:
• Track deliverables & timelines with operations and programme team.
• Support the organization of field monitoring visits.
• Support in the verification of data & quality reporting.
• Maintain records of activities and assist in preparing reports and presentations.
• Support in organizing and managing knowledge products in the country office in coordination with the Monitoring and Evaluation team.
Programme and Administrative Support:
• Support the elaboration of the procurement and travel plan.
• Provide logistical and administrative support for activities, including procurement, travel arrangements, and coordination.
• Draft and/or review Terms of Reference prior to submission for operations processing.
• Facilitation of payment for individual consultants.
• Prepare forms and correspondences related to the assigned projects.
• Liaise with the operations and programme teams to facilitate workflow and ensure smooth implementation of the different activities of the programme.
• Track budgets and expenditures for the different projects and regular resources and identify bottlenecks.
• Provide operational, administrative, and coordination support to ensure effective collaboration with Implementing Partners (IPs) and facilitate the timely, compliant, and efficient delivery of UNFPA-supported programmes through:
• Preliminary reviews, quality assurance and record-keeping of annual work plans, progress reports, and other related programme files;
• Raise requisitions in Quantum for payments related to the assigned projects;
• Support implementing partners quarterly disbursements processing;
• Support planning and implementation of the Harmonized Approach to Cash Transfers (HACT) Assurance Activities;
• Ensure compliance with UNFPA policies and procedures;
• Maintain programme documentation related to IP management.
Coordination, Partnership and Communication:
• Assist in preparing communications and information for internal (team meetings, programme meetings, bilateral meetings) and external coordination meetings with partners, government counterparts, donors, UN agencies, and taking notes and actively monitoring the follow up of the agreements.
• Assist in preparing background materials, concept notes, talking points, and reports related to the different activities under her/his support.
• Update and maintain list of contacts in their own respective area and to nourish UNFPA mailing list in coordination with the Partnership team.
• Support the implementation of the activities of his/her respective area of communication plan.
• Monitor compliance with the donor agreements in his/her respective areas.
Other Responsibilities:
• Support internal coordination and knowledge-sharing across teams.
• Perform any other tasks and duties assigned by the supervisor and UNFPA senior management team.
Depending on emergency response activation, the Programme Associate may be deployed in one of the following locations: Cagayan Valley, Central Luzon, Bicol Region, Eastern Visayas, Central Visayas, and CARAGA Region.
MAJOR DUTIES AND RESPONSIBILITIES
Specific Humanitarian Programme-related Responsibilities:
• Support the team in implementing the key milestones of the Country Programme on the Humanitarian - Development - Peacebuilding (HDP) Nexus.
• Coordinate with the Supply Chain Associate and Logistics Warehouse Assistant to monitor the distribution of dignity kits and RH supplies by submitting requests and recording delivery slips in the shipment tracker.
• Coordinate the compilation of the inputs for the situation reports (SitReps).
• Support the leadership and participation of UNFPA in the Humanitarian Country Team (HCT) and the Sexual and Reproductive Health (SRH), Gender-based Violence (GBV) subclusters and others by providing organizational/convening, administrative, documentation and other necessary support.
Programme Management, Monitoring, and Reporting:
• Track deliverables & timelines with operations and programme team.
• Support the organization of field monitoring visits.
• Support in the verification of data & quality reporting.
• Maintain records of activities and assist in preparing reports and presentations.
• Support in organizing and managing knowledge products in the country office in coordination with the Monitoring and Evaluation team.
Programme and Administrative Support:
• Support the elaboration of the procurement and travel plan.
• Provide logistical and administrative support for activities, including procurement, travel arrangements, and coordination.
• Draft and/or review Terms of Reference prior to submission for operations processing.
• Facilitation of payment for individual consultants.
• Prepare forms and correspondences related to the assigned projects.
• Liaise with the operations and programme teams to facilitate workflow and ensure smooth implementation of the different activities of the programme.
• Track budgets and expenditures for the different projects and regular resources and identify bottlenecks.
• Provide operational, administrative, and coordination support to ensure effective collaboration with Implementing Partners (IPs) and facilitate the timely, compliant, and efficient delivery of UNFPA-supported programmes through:
• Preliminary reviews, quality assurance and record-keeping of annual work plans, progress reports, and other related programme files;
• Raise requisitions in Quantum for payments related to the assigned projects;
• Support implementing partners quarterly disbursements processing;
• Support planning and implementation of the Harmonized Approach to Cash Transfers (HACT) Assurance Activities;
• Ensure compliance with UNFPA policies and procedures;
• Maintain programme documentation related to IP management.
Coordination, Partnership and Communication:
• Assist in preparing communications and information for internal (team meetings, programme meetings, bilateral meetings) and external coordination meetings with partners, government counterparts, donors, UN agencies, and taking notes and actively monitoring the follow up of the agreements.
• Assist in preparing background materials, concept notes, talking points, and reports related to the different activities under her/his support.
• Update and maintain list of contacts in their own respective area and to nourish UNFPA mailing list in coordination with the Partnership team.
• Support the implementation of the activities of his/her respective area of communication plan.
• Monitor compliance with the donor agreements in his/her respective areas.
Other Responsibilities:
• Support internal coordination and knowledge-sharing across teams.
• Perform any other tasks and duties assigned by the supervisor and UNFPA senior management team.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.