Job Description

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of National Programme Officer (Protection, Immigration and Border Governance), the successful candidate will support the implementation of Protection (PX) and Immigration and Border Governance (IBG) activities in Poland. 

The incumbent will oversee and implement activities in the area of protection and IBG. He/she will analyse and provide expertise on access to rights and procedures to migrants including those staying in reception, accommodation, and detention centres. The incumbent will liaise with stakeholders, including Border Guard, Office for Foreigners, Voivodeship Offices and other entities. Additionally, the incumbent will coordinate a team of cultural mediators, ensuring effective delivery of protection interventions.

Responsibilities

  1. Independently lead and coordinate the implementation of the project; monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field. 

  2. Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
  3. Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions.

  4. Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.

  5. Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.  

  6. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 

  7. Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner. 

  8. Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects.

  9. Supervise and provide guidance and training to reporting staff. 

  10. Perform other related duties as assigned.

Qualifications

EDUCATION

  • High School diploma with seven years of relevant experience; or,

  • Bachelor’s degree in Law, Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights or related fields from an accredited academic institution with five years of relevant professional experience.

EXPERIENCE

  • Experience in liaising with Border Guards, Office for Foreigners and any other governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 

  • Experience of delivering legal information to migrants in reception and detention centres;

  • Experience in developing and conducting trainings on migration law;

  • Experience in supervising a team of minimum 4 persons and collaborating with finance and procurement departments;

  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

  • Knowledge of a broad range of migration-related subjects, particularly Protection and Immigration and Border Governance programming

  • Excellent knowledge of the legal framework related to migrants’ rights in Poland.

  • Strong analytical, reporting, and problem-solving skills.

  • Excellent communication, negotiation, and cross-cultural interpersonal skills. 

  • Client-oriented approach with personal commitment, efficiency, flexibility, and proactive attitude.

  • Advanced Microsoft Office and administrative skills; ability to work effectively under time pressure and with minimal supervision.

  • Strong work ethics and commitment to humanitarian principles; demonstrated ability to meet deadlines and perform well under pressure.

Languages
IOM’s official languages are English, French, and Spanish. 

REQUIRED

For this position fluency in English, Polish and Russian is required (oral and written).

DESIRABLE

Knowledge of Ukrainian is desirable.
 

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.

  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 2

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioural indicators – Level 2

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes

  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

  8. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Org Type: Country Office
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-7
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
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