Asset Assistant
Al-Hassaka
- Organization: IRC - International Rescue Committee
- Location: Al-Hassaka
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Administrative support
- Closing Date: Closed
Background/IRC Summary:
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - need humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes, and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon, and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding, and coordination.
Job Overview/Summary:
Reporting to Asset Officer, The Asset Assistant is responsible for, with cooperation of Asset officer, the efficient coordination and management of all assets and property equipment for all IRC’s office and sites in NE Syria. As a part of Supply Chain team in Hasaka she/he must be able to services, whilst ensuring best practices and maintaining audit-compliant records. He/she will also assist the IT Officer and Program Officer in defining the requested assets.
Responsibilities:
1 - Every quarter, the Asset Assistant shall support Asset officer to prepare a list of assets bought during last quarter
And request financial report for asset codes to reconcile and ensure the assets were purchased under the grant
code in the assetrecords
2 - Update any identified need for recoding of assets T1. Shall a need for recoding is identified, the Asset assistant
shall coordinate with finance and grants team to ensure proper recoding is documented and the “5 SYR NES Asset
List” is updated accordingly.
3 -. Ensure that assets, property including ICT equipment, furniture, and office equipment are tracked, and are.
employed for legitimate purposes only.
4 - Develop and maintain Asset Registers, including acquisitions, maintenance management, and transfers.
5 - Manage secure storage of unassigned assets
6 – supporting Asset officer in Execute and monitor the implementation of the asset acquisition, maintenance and
disposal plans
7 - Advise the Asset officer/Supply Chain Manager of asset-specific issues or improvements
8 - Assist in start-up of new offices – assess asset and furniture needs, develop planning and budget. Document.
9 - Monitor and record the transfer of assigned equipment between Field Supervisors-
10 – support Asset officer to have Weekly inventory checks for assets with all Field Supervisors; enforce inventory.
procedures; keep organized inventory records.
11 - In charge of doing fiscal year count and end of grant inventory for assets with coordination of Asset officer
12 - Ensure all assets are tagged
13 - Track all junked/sold equipment through end-of-life cycle
14 – work with Asset officer on Track and record locations of all inventoried assets to the greatest extent possible
15 - Assist with the Transportation Officer For moving organization assets where needed
16 - Keep a clear follow up and clear flow of documentation related to Asset Equipment
17 - Any other duties as required delegated by Asset officer and SC Manager
Minimum Qualifications:
Required Experience/qualification/Skills
- Approximately 1-2 years of progressively responsible professional experience in logistics, preferably in managing Assets.
- Institution or University degree.
- Previous experience in an emergency or conflict-afflicted setting is required.
- Strong computer competency with word processing, Excel, Outlook spreadsheets, databases, and other IT skills.
Demonstrated Skills and Competencies:
- A commitment to IRC’s mission, vision, values, and IRC Way – Professional Code of Conduct.
- Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
- Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
- Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
- Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
- Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
- Curiosity, a desire to continually learn and develop.
Language/Travel:
- Arabic is required and English is preferred.
- Travel: 40% to field sites in all IRC NES sites as well as attending workshops and meetings.
Key Working Relationships:
Position Reports to: Asset Officer
Position directly supervises: N\ A
Indirect Reporting (If applicable): Supply chain Senior Manager
Key Internal Contacts: All staff
Key External Contacts:N \ A
Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing, and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate, and retain qualified national staff in our programs.
Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.
IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all people are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.