EUAA Administrative Assistant - interim support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS , PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Administrative Assistant - interim support

Location: EUAA HQ - Valletta Grand Harbour

Tentative start date: 01.09.2025

Salary Category III - Gross monthly: 3,062.39 Euros.

Job Description

The Administrative Assistant will be supporting the EU Operations Sector with the following tasks: 

• Providing administrative support and assistance in co-ordinating the professional activities of the Sector, acting as sector focal point under direct coordination of the Head of Sector;  
• Scheduling, organising, maintaining the agenda and keeping minutes of the Sector meetings, as well as horizontal meetings and events organised by the Head of Sector and/or team leaders within the Sector; 
• Supporting the Head of Sector with the organisation and planning of calendar, including meetings and mission arrangements. 
• Providing administrative support with planning, organisation and claims for EUOS staff missions; 
• Draft documents, templates, minutes and reports;  
• Screening and filing emails and correspondence regarding the related area/s of activities and managing correspondence, documents filing and archiving; 
• Build a network of key contacts across the organization;
• Provide back-up to the other Administrative staff within the Sector; 
• Perform any other related duties required in the interest of the service.

Minimum requirement

• A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience. 
• Previous professional experience in similar tasks of at least 2 years;
• Proven professional experience in drafting templates, documents and reports;
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL) 
• Have excellent knowledge of MS Office Suite.

Advantageous criteria

• Previous experience within an international and multicultural environment, specifically in the field of international protection; 
• Have previous proven professional experience as administrative assistant.
• Required skills and competencies
• Ability to manage own workload and work without close supervision; 
• Ability to work under pressure and meet deadlines on multiple tasks;  
• Strong service-oriented attitude and flexibility; 
• Ability to establish a comprehensive network of strategic contacts across the organisation;
• Accuracy and attention to detail; 
• Capacity to manage and co-ordinate several processes simultaneously; 
• Excellent planning and problem-solving skills and the ability to prioritise work;
• Attention to details, confidentiality, integrity and discretion; 
• Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.

IMPORTANT NOTICE

By applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: https://www.konnekt.com/find-a-job-in-malta/salary-calculator  

Job Reference: MH989