The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region.

The South Asia Multi-Country Office (SAMCO) supports UNOPS operations across six countries: Bangladesh, India, the Maldives, Nepal, Pakistan, and Sri Lanka. SAMCO delivers a broad range of services and technical expertise in climate change, water, sanitation and hygiene (WASH), infrastructure, procurement, human resource management, and fund management. Each country office is staffed with local technical experts and maintains strong partnerships with national governments, ensuring context-specific solutions and effective project implementation.

Since 2003, UNOPS has partnered with the Government of Bangladesh and key development partners to advance national development priorities aligned with the Sustainable Development Goals (SDGs). UNOPS supports a range of projects focused on capacity development and infrastructure, leveraging its expertise in procurement, human resource management, finance, and project management to deliver efficient, sustainable solutions.

The Project Management Support Officer will provide comprehensive assistance across stakeholder engagement, act as a liaison between the EU and the FMA, provide operational support, documentation, and administrative and technical support for a smooth and accountable project delivery. The Project Management Support Officer provides structured technical and coordination support to UNOPS’ oversight, compliance, and assurance functions related to grant management and implementation under the EU-funded Action.

The Project Management Support Officer will support the Project Manager (PM)/Chief Technical Advisor (CTA) and the EU in executing their responsibilities by providing comprehensive assistance across stakeholder engagement, acting as a liaison between the EU and the FMA, operational support, documentation, and administrative and technical support for a smooth and accountable project delivery.

1. Project Operational Support, Monitoring and Reporting

• Support day-to-day project operations, ensuring effective coordination among UNOPS, the Fund Management Agency (FMA), development partners, CSOs, and other stakeholders, in close coordination with the EU.

• Maintain and update project work plans, budget and expenditure tracking tools, and monitoring and evaluation activities, particularly in areas related to stakeholder engagement and capacity development.

• Contribute to the administrative aspects of the grant selection, appraisal, and contracting processes, ensuring adherence to established guidelines and documentation.

• Support data collection, compilation, and organisation required for project monitoring, supervision, performance assessment, and preparation of progress reports.

• Contribute to the effective use of UNOPS monitoring and reporting tools, ensuring accurate and timely entry of data into relevant UNOPS systems.

• Support the tracking and reporting of key project milestones and deliverables, particularly those related to civil society engagement, government engagement, and CSO capacity development.

• Assist in identifying and documenting project risks and issues and support the recording and dissemination of lessons learned and best practices.

• Support scheduling, calendar management, travel arrangements, and logistical coordination for project activities, meetings, and missions.

2. Grant Oversight and Compliance Support

• Ensure that UNOPS’ obligations in the oversight of grant implementation are met in line with the Special and General Conditions of the Contribution Agreement and the Grant Support Agreement.

• Conduct verifications to ensure that EU funds are fully earmarked in accordance with agreed allocations and funding conditions.

• Support verification that all expenditures reported to UNOPS represent actual incurred costs directly attributable to EU-funded activities.

• Support the implementation of controls and procedures required to ensure full traceability of EU funds, including maintenance of complete, accurate, and timely financial and supporting documentation.

• Maintain structured documentation and audit trails to support audit readiness, including systematic filing of financial records, verification outputs, and follow-up actions.

• Support coordination with relevant UNOPS units and the grantee to address gaps identified in earmarking, cost eligibility, traceability, or documentation.

3. Audit, Assurance and Reporting Support

• Support the review and consolidation of financial and narrative reports submitted by the grantee to ensure compliance with eligibility, traceability, and reporting requirements under the Contribution Agreement and Grant Support Agreement.

• Support spot-checks and follow-up actions related to reported expenditures and supporting documentation, under the guidance of the Project Manager, to verify consistency with approved budgets, earmarking arrangements, and cost attribution rules.

• Support the preparation of compliance and assurance related inputs to donor and internal reporting, including documentation of verification activities and follow-up actions.

• Support coordination and monitoring of follow-up actions related to audit findings, management responses, and assurance processes, ensuring timely documentation and closure of identified issues.

• Maintain organised records of assurance activities, spot-checks, and audit follow-up to contribute to a complete and auditable trail of UNOPS oversight actions.

4. Capacity Assessment and Capacity Development

• Coordinate UNOPS-mandated Capacity Assessments of the grantee and sub-grantees.

• Coordinate and follow up on PSEA assessments and related compliance actions.

• Support the development, monitoring, and follow-up of capacity improvement plans where assessment ratings are below required thresholds.

• Support the design and coordination of capacity-building activities for sub-grantees based on identified compliance, safeguarding, and performance needs.

• Take a lead coordination role in organising trainings, workshops, and peer-learning activities related to fiduciary management, safeguarding, and reporting requirements.

• Support systematic documentation and tracking of assessment results and capacity-development actions to inform ongoing oversight and assurance processes.

5. Stakeholder Engagement and Coordination Support

• Support structured communication with government counterparts, development partners, CSOs, and other relevant stakeholders, ensuring timely dissemination of information and feedback.

• In coordination with the FMA, assist the Project Manager in organising, preparing for, and following up on structured dialogues and consultations with government ministries, CSOs, and other key partners.

• Support the Project Manager in facilitating consultations and partnerships with government, development partners, CSOs, and the FMA to promote cohesion across the CEF programme.

6. Meetings, Events and Workshop Management

• Coordinate the logistical and administrative organisation of project-related meetings, workshops, trainings, and dialogues in close collaboration with the FMA.

• Prepare and circulate meeting documentation and draft and distribute minutes capturing key decisions and action points.

• Track agreed action points and provide regular follow-up updates to the Project Manager and relevant stakeholders.

7. Documentation and Information Management

• Assist the Project Manager in drafting, editing, and formatting project documents, including policy briefs, concept notes, communication materials, and reports.

• Collect, synthesise, and incorporate inputs and feedback from stakeholders into project documentation.

• Establish and maintain systematic electronic and physical project archives in line with UNOPS requirements.

• Support knowledge-sharing by organising and disseminating relevant information and lessons learned with the EU and project stakeholders.

8. Cross-Cutting and Other Duties

• Support communication and visibility activities in line with EU branding and visibility guidelines.

• Perform other related duties as required within the scope of this TOR and under the supervision of the Project Manager.

Required

• High School Diploma Certificate with six (6) years’ experience or

• A Bachelor’s degree preferably in a relevant field (e.g. Business Administration, Finance, Project Management, International Relations, Law, or other social sciences) with a minimum of two (2) years of relevant experience.

Desired

• Master's Degree preferably in a relevant field (e.g. Business Administration, Finance, Project Management, International Relations, Law, or other social sciences)

• PRINCE2® Foundation or similar project management certification

Required

• Relevant experience is defined as experience in project/programme management (including coordination, monitoring, documentation and reporting) in a national or international organisation.

• A minimum of two (2) years of experience in any of the following: UN rules and procedures in grants and fund management, project management, procurement, finance, HR management, and administrative rules and regulations.

Desired

• Experience working with EU grants, contracts, and reporting.

• Experience working with civil society implementing partners and the NGO sector is an asset.

• Experience with structured documentation and audit trails is an asset.

• Experience with capacity assessment and capacity development processes is an asset.

• Experience supporting compliance, financial reporting, or assurance-related processes in donor-funded projects.

• Please note that UNOPS does not accept unsolicited resumes. 
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. 
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. 
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.