General Information

Position Title
Finance Assistant
Job Category
Finance
Duty Station(s)
Bangkok
Seniority Level
Entry Level
ICS Level
ICS 04
Contract Type
ICA - LICA - Support - Regular
Contract Level
LICA 4
Posting Start Date
16-Feb-2026
Posting End Date
02-Mar-2026
Duration
Ongoing subject to organizational requirements, availability of funds, and satisfactory performance.

Job Highlight

This position offers an opportunity to contribute to the efficient management of financial resources related to UNOPS e-commerce platform: UN Web Buy Plus. The role provides exposure to a variety of financial processes and systems, fostering professional growth and development in a dynamic international environment.

About the Group

The Procurement Group (PG) leads UNOPS’ effort to enable public procurement to be a catalyst for sustainable development. Based in Copenhagen but connecting all parts of the organization that contribute to sustainable procurement, we articulate the organization’s sustainable procurement practice strategy and provide thought leadership to position UNOPS with its partners. We foster innovative solutions for responsible supply chains, manage critical data and systems, drive digital innovation, develop systems to support effective purchasing, and drive our suppliers’ responsibility. Furthermore, PG is actively developing capacities for data-driven decision-making and foresight to enhance procurement outcomes. PG enables the operationalisation of the public procurement principles. It aims to bridge the gap between policy and implementation, and supports UNOPS teams worldwide through strategic advice, organization-wide knowledge-sharing, capacity building, insightful reporting and managerial oversight of UNOPS procurement activities. We promote procurement that not only delivers value for money, fairness and transparency, but also empowers institutions, supports local economies, and reduces environmental impact. Working across sectors and contexts, PG helps ensure that public procurement is used as a powerful lever to drive equitable development and long-term impact.

Job Specific Context

This position operates within the Procurement Group, supporting the UNOPS e-commerce platform: UN Web Buy Plus.UN Web Buy Plus (www.unwebbuyplus.org) is UNOPS e-commerce solution for the humanitarian and development sector. Through UN Web Buy, partners can access UNOPS procurement services for selected commodities based on Long Term Agreements. The platform offers 18 different catalogues and is constantly expanding its offering through new catalogues. The UN Web Buy team is responsible for the UN Web Buy service and for the development and maintenance of the system. The UN Web Buy operations team is based in Copenhagen and Bangkok, from where it provides global procurement services through the UN Web Buy platformUnder the guidance and supervision of the Senior Finance Associate, the Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations. 


The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues in the local office as well as the UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.*This is a local position based in Thailand, therefore either a Thai nationality or a valid work permit for Thailand (not linked to the current employment) is required.

Role Purpose

The Finance Assistant completes general processes that have an impact on the overall execution of the UNOPS financial services. This role involves accurate data entry and presentation of financial information as well as a client-oriented approach for an efficient and effective support to financial services within the organization.

Functions / Key Results Expected

1. Implementation of operational strategies and procedures


  • Support full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

2. Accounting and administrative support


  • Verify that the application of processed funds is matched and completed, transactions are correctly recorded, and posted in oneUNOPs.

  • Follow up with field offices, donors, and other United Nations agencies to gather any additional information necessary for identifying and applying pending deposits to the designated project.

  • Support the preparation of lists of pending and incoming fund reports following standard operating procedures.

  • Maintain and update the list of pending and incoming funds for all UNOPS bank accounts daily.

  • Coordinate with focal points in UNOPS offices to identify and apply incoming funds to appropriate cost distributions.

  • Timely attend to routine inquiries related to project contributions and accounts receivables.

  • Support the initiation of the Request for Payment (RFP) with the indicated purchase order (PO), receipt, and amount on the invoice corresponding to the PO.

  • Assist and respond to the bank reconciliation team if any inquiries are related to accounts receivable transactions.

  • Collaborate with the insurance team to record medical insurance reimbursements.

  • Monitor the payment inbox, follow up with supplier payments, and inform the case officer/ UN Webbuy.

  • Check the completeness of supplier documents submitted for payment in Web Buy.

  • Process vendor information modifications

  • Support case officers for supplier prepayments upon receipt of instructions.

  • Assist case officers in refunds and claim cases, checking the accounts receivable for claim refunds.

  • Monitor the shared mailbox and forward emails to relevant case officers for action.

  • Raise and send invoices in the UN Web Buy Plus platform to the client for payment.

  • Raise the invoice on the centralized receivable tool for advance and deferred paying clients.

  • Follow up on client payments and inform UN Web Buy case officers of their action in case of a delay.

  • Reconciliation of the UN Web Buy cases and adjustments or refund requests based on the reconciliation report.

  • Support posting insurance (Willis) to multiple UNOPS projects based on the certified report finalized by the Procurement Group (PG). 

  • Approve / reject  UN Web BUy registration requests for new users based on existing SOP 

3. Knowledge building and sharing


  • Participation in Finance-focused trainings. 

  • Contributions to knowledge networks and communities of practice.

Skills

Accounts Receivable, Data Entry, Financial Accounting, Invoicing, Accounting

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

  • Secondary school (or equivalent) with 4 years of relevant experience OR

  • Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.


Desired

  • Specialized training in finance is desirable.

Experience Requirements

Required

  • Relevant experience is work in accounting and financial experience at national level.


Desired

  • Experience in the usage of computers and knowledge of google sheets and database packages is desirable.

  • Experience in handling web-based management systems is desirable.

Language Requirements

Language Proficiency Level Requirement
English Fluent Required
Spanish Fluent Desirable
French Fluent Desirable
Arabic Fluent Desirable
Russian Fluent Desirable
Chinese, Mandarin Fluent Desirable

Additional Information

  • Please note that UNOPS does not accept unsolicited resumes. 
  • Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
  • Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. 
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. 
  • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
 
Terms and Conditions
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
  • For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
  • For more details about the contract types, please click here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.