Org. Setting and Reporting

The International Court of Justice is the principal judicial organ of the United Nations. It is composed of 15 judges, elected by the General Assembly and the Security Council. The Court has a twofold role: first, to settle, in accordance with international law, legal disputes submitted to it by States; and, second, to give advisory opinions on legal questions referred to it by duly authorized United Nations organs and specialized agencies. The Court is the only principal organ of the United Nations not serviced by the Secretariat. The Court has its own administration, the Registry, which provides judicial support to the Court and acts as a permanent administrative organ. The Registry is headed by a Registrar, elected by the Court. The incumbent is appointed by the Registrar with the approval of the President (Rules of Court, Art. 25). This position is located in the Registry's Archives, Indexing and Distribution Division and the incumbent reports directly to its Head.

Responsibilities

Within delegated authority and under the direct supervision of the Head of Division, the Digital Information Management Assistant will be responsible for ensuring the effective management of digital systems and workflows for management of the records and historic archives of the Court. The Digital Information Management Assistant takes the lead on ensuring standardize metadata is applied to the digital records, digital historic archives and digital official documents (distributions).In particular, the incumbent will: 1) Administer the information management systems of the: a) Distribution Portal, the digital information management platform for distribution of official documents, and b) ARC-DAC (Archives Repository of the Court/Dépôt des archives de la Cour), the digital information management platform with all historic and legacy archives and records of the Court. - Perform governance of both systems, such as monitoring updates, conducting quality assurance, ensuring settings are correct and coordinating with IT for major updates and technical issues. - Manage and update PnP modern search, HTML templates, content types, term store and security settings of the systems. - Establish and monitor digital records retention; and - Ensure standardization of descriptive metadata for access. 2) Provide training and outreach support to Registry personnel and Members of the Court on the Distribution Portal and ARC-DAC and research of the archives in general. Develop presentation materials and teaching tools available through the Archives Division intranet site. 3) Provide research support for historic content and records in ARC-DAC. 4) Manage users' permissions of both ARC-DAC and Distribution Portal. Monitor the onboarding and separation of new staff members, Members of the Court, judges ad hoc and establish permissions for access to systems. Coordinate with IT to ensure roles and profiles are created and access monitored on an ongoing basis to ensure strict adherence to information security standards. 5) Support the Head of Division in defining technical requirements for information management services and tools, researching vendors and service providers, assessing offers, coordinating with selected vendors and establishing vendors' performance reports. 6) Provide statistics of site usage using PowerBI to adapt services to actual use and serve as workload indicators for reporting to the General Assembly.

Competencies

Professionalism: Knowledge of document management principles, archival principles of preservation and storage, including for digital archives and special materials such as audio-visual objects and artifacts. Knowledge of metadata standards for archives and record-keeping particularly in the context of cataloguing. Knowledge of information governance principles. Knowledge of judicial processes like those of the International Court of Justice including general understanding of the phases of a case. Proficiency on various electronic information management systems such as Sharepoint other electronic content, records and/or document management system. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks "outside the box." Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches. Commitment to continuous learning: Keeps abreast of new developments in own occupation/profession. Actively seeks to develop oneself professionally and personally. Contributes to the learning of colleagues and subordinates. Shows willingness to learn from others. Seeks feedback to learn and improve. Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Advanced training in the field of archives, records management or information systems is required. IT Systems Administration training and specifically in 365/SharePoint is required. Training and knowledge of digital archives preservation, electronic records management system administration is desirable. General knowledge of international law and legal terminology is desirable. Professional training in archives and records management such as through organizations like AIIM, ICA or ARMA or another post-secondary institution is required.

Work Experience

At least 7 years experience in the archives and records management field, including electronic records and document management systems, integrated library systems and/or content management systems, are required. A first level degree in the field of Information Science, Library Science, Archives Management, Information Management would count towards two years of experience. Experience working with digital records is required. Experience cataloguing documents in both English and French is required. Advanced experience in Sharepoint or similar platform as an administrator or superuser is required. Experience in developing a digital preservation staging and ingest workflow is desirable.

Languages

Assessment

The assessment of qualified candidates will include written tests and a competency and/or knowledge-based interview.

Special Notice

The Court is an equal opportunity employer and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, to apply to become a staff member. This post is subject to local recruitment pursuant to United Nations Staff Rule 4.4. All staff in the General Service and related categories are in principle recruited in the country or within commuting distance of the seat of the Court, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment is not eligible for the allowances or benefits exclusively applicable to international recruitment. Candidates living outside the Netherlands or beyond commuting distance of the seat of the Court may apply for the position but will be regarded as local applicants and be subject to the same conditions. Candidates meeting the requirements of the position may be invited for tests and interview remotely or at the seat of the Court in The Hague. In the latter case, those candidates will be required to cover their own travel, accommodation and subsistence costs. The selected candidate may be subject to security clearance, including verification of the information provided and a criminal record check. All candidates should be prepared to submit an electronic copy of their passport and all diplomas listed on their profile when requested. The Registrar reserves the right not to appoint any candidate to the post, or to appoint one at a lower level or on the basis of a modified job description. Applications that are found by the Court to meet the vacancy announcement criteria may be added to a reserve list in case a similar vacancy arises in the future. Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. In addition to a salary paid in euros, the Court offers an attractive benefits package including 30 days of annual leave, a pension plan and subsidized medical insurance. If the selected candidate is a staff member from an organization applying the United Nations Common System of Salaries and Allowances, the provisions of the Inter-Organization Agreement concerning Transfer, Secondment or Loan may be applied.

United Nations Considerations

In accordance with the ICJ Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with ICJ if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICJ does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICJ are fraudulent and should be disregarded.