The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Program Brief

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solution driven, passionate change-maker, come join us positively, impacting the lives of millions of people worldwide for a better future.

Since 2017, IRC has supported Rohingya Refugees and Bangladeshi nationalities communities in Cox's Bazar, Khulna, Barisal, and Chittagong with integrated services. The organization also addresses climate change impacts by building resilience and promoting economic recovery, education, and protection.

Purpose of the Role

The Grants Coordinator is responsible for the timely production of high-quality project proposals, amendment requests, and donor reports; providing program and support teams with advice on compliance with donor and IRC regulations; and managing the organization and administration of contract/grant documents. The Grants Coordinator will advise the management team on matters on donor engagement and portfolio management and contribute effectively to overall strategy development for the country program.

Work Location: IRC-Bangladesh, Cox’s Bazar Office

Line Manager: Senior Coordinator - Grants and Partnership

Contract Length: 1 Year (With possibilities of extension)

Highlights of Key Responsibilities

Business Development:

  • Lead and manage IRC Bangladesh Business Development strategy, support CD, DDP, Senior Coordinator - Grants and Partnership and Technical Coordinators in proactive engagement with potential and existing donors for fundraising to implement its Strategic Action Plan (SAP) and meet business development vision.    
  • Lead the process of concept notes and proposal development by working closely with Country Management and Leadership team and Regional and Headquarter based Award Management Unit teams.
  • Support the country program in organizing and leading program design workshops for new business development opportunities as necessary. Lead on the writing of new proposals and maintain an efficient system for proposal development.
  • Maintain clear responsibilities outlined for management, programs, finance and operations departments - that yields timely, high quality submissions. Ensure that proposals are aligned with the IRC’s Bangladesh Strategy and Strategy Action Plan (SAP) outcomes and based on analysis of local needs and gaps.
  • Ensure proposals are timely tracked with standard IRC tracking tools (e.g. FM01, OTIS). Be the primary interlocutor for the HQ-based (NYC and London) Bangladesh focal points with regards to proposal processing.
  • Coordinate proposal and project/program revisions (issuing and management of timelines and development processes, writing and editing as needed, providing review, liaison with reviewers, etc.).
  • Represent IRC with relevant partners/consortia, donors, and coordination bodies (working groups, clusters) as appropriate.
  • Where projects will be implemented with partners, support the Partnership Team in different aspects of partnership life cycle. 
  • Assess partners’ risks on grants management and Compliance perspective, develop and roll out capacity building actions in coordination with all concerned.

Grants Management:

  • Review donor contracts and outline major concerns to relevant country and HQ based colleagues. Summarize in writing, key reporting and compliance requirements (compliance checklist) including potential issues for Grant Opening Meetings
  • Work with the relevant Technical Teams and other functions to ensure Grant Opening Meetings, Grant Review Meetings, Grant Closure Meetings and Program Cycle Meetings are timely organized ensuring desired quality, and all mandatory internal documents are in place (internal log frame, internal budget, procurement plan, M&E matrix)
  • Responsible for the finalization of timely donor reports ensuring consistency between narrative and financial reports and that they meet quality standards
  • Support and advise colleagues with queries related to donor compliance on grants within portfolio, and work with other departments (i.e. programs, finance, M&E, supply chai) to ensure all documentation required is ready and available for audits
  • Undertake proactive assessment of potential risks in managing donor contracts throughout the project cycle management, anticipate risks, inform and support all concerned including SMT to take timely risk mitigation measures.
  • Where projects are implemented with partners, ensure timely review of partners’ financial and narrative reports in accordance with the terms of their partnership agreements, coordinating with Partnership and Finance Team.
  • Maintain and coordinate partner program, finance, and compliance monitoring and review meeting schedules, and coordinate support for partners to address any concerns or issues that may arise. Ensure any issues are attended to.

Others:

  • Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
  • Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

Experience

  • Minimum 10 years of work experience in humanitarian and/or development programs/industry in Business Development, Grants Management
  • Minimum 3 years of work experience in similar capacity
  • Experience of working as expat outside of Bangladesh will be an added advantage 

Competencies: Knowledge, Skills & Abilities

  • Extensive experience in managing donor contracts and fundraising activities, in particular from UN and other institutional donors, such as ECHO, DFID, USAID, GAC, SIDA etc.
  • Excellent communication skills in English. High quality copywriting and editing skills
  • Excellent numeracy and financial skills, particularly in developing budgets, financial management/monitoring and reporting
  • Sound understanding of Program Cycle Management in emergencies and development environments, program quality and partnership management.
  • High level of analytical skills, negotiation skills and critical thinking
  • Ability to manage and lead a team to achieve goals in a complex working environment
  • Highly developed interpersonal communication and relationship skills with ability to influence external organizations and individuals.
  • Excellent written and verbal communication skills in English.

Specific Educational Qualification

  • Bachelor’s/Master’s Degree in Economics/ Business Administration/ International Relations/ Development Studies/ International Development.

Professional Degree/ Certification

  • N/A

Standard of Professional Conduct

The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality. In accordance with these values the IRC operates and enforces policies on Safeguarding (including PSEAH, Adult Safeguarding and Child Safeguarding), Anti Workplace Harassment, Fiscal Integrity, and Anti Retaliation.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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