CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT\:

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to more efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind.

FAO is a Specialized Agency of the United Nations dedicated to raising levels of nutrition and standards of living, securing improvements in the efficiency of production and distribution of food and agricultural products, and contributing towards expanding world economy and ensuring humanity’s freedom from hunger. FAO is headquartered in Rome, Italy, and has an extensive network of decentralized offices.

To deliver its mandate, and programme of work, FAO undertakes a large number of procurements every year, both small and large. The management of the procurement function, the policy owner (CSLP), is located at the FAO Headquarters but includes a large number of outposted procurement officers assisting budget holders in the decentralized offices.

The Legal Office provides advice on specific procurement issues and performs a number of other functions of relevance to procurement.

The involvement of the Legal Office in procurement matters, and the interface to the procurement function proper, is insufficiently defined. The need for a clearer formal attribution of tasks to the Procurement Function and the Legal Office respectively has been identified – with emphasis on the systemic analysis of activities related to the procuring goods/services/works within the overall structure of the organization.

Preliminary analysis and definitions have been made but the Organization wishes this work to be accompanied by thorough and professional workflow modelling.


Reporting Lines

The workflow modelling specialist reports to the Legal Counsel and the Director, Logistics Services, while day-to-day supervision is provided by the Deputy Legal Counsel and the Chief of Procurement Services.


Technical Focus

Modelling and analyzing FAO’s workflow as it pertains to the Procurement Function’s interface to the range of stakeholders and particularly to the Legal Office.


Tasks and responsibilities

The incumbent shall model the current workflow, as formally defined in the normative framework of FAO. The modelling shall cover not only the discrete functions of the Procurement Function and the Legal Office but shall position these functions within the entire workstream of FAO relative to procurement, from upstream funding provision all the way to closure of contracts - and shall cover all the interactions between stakeholders leading to acquisition and ultimate delivery and procurement closure.

The incumbent may also be requested to analyse the currently proposed consolidation and evolution proposal and create alternative workflow model(s) - pointing out the differences between the status quo and the evolution. This modelling shall present possible alternative pathway(s) as concerns the consolidation and evolution based on the agreed principles for the division of labour and the respective authority of procurement and legal functions and shall include consequent changes affecting other stakeholders involved in the end-to-end process.
The workflow modelling shall be based on a thorough analysis of the relevant descriptive documentation to be provided and upon virtual dialogue with responsible officers from relevant internal stakeholders.
The Specialist shall deliver the workflow model of the current approach within two weeks of kick-off.
Should it be deemed useful and viable, the workflow model of the consolidated, evolved approach shall be delivered within four weeks of kick-off.
A virtual final presentation shall be made at the end of the modelling.


CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Minimum Requirements

• Advanced University degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in in Law, Economics, Business Administration, Logistics, Management Engineering, or any other discipline relevant to the work of the Organization.
• Certification as an ISO 9001 auditor, or a similar qualification.
• At least 10 years of relevant experience in non-manufacturing quality assurance, including process workflow modelling and/or business process design/mapping.
• Full proficiency/Working knowledge of English.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in modelling and reviewing processes within IGOs will be considered an asset.
• Work experience in modelling and reviewing processes involving procurement and legal functions will be considered an asset.
• Working or limited knowledge of one or more FAO official language (Arabic, Chinese, French, Russian or Spanish) would be desirable.
• Work experience in more than one geographic location would be considered an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

  • FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
  • For more information, visit the FAO employment website
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application

• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/. These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.


• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.