Background:
The Greater Tumen Initiative (GTI) (originally known as the Tumen River Area Development Programme –TRADP), is an intergovernmental cooperation mechanism in Northeast Asia, supported by the United Nations Development Programme (UNDP), with a membership of four countries: People’s Republic of China, Republic of Korea, Mongolia and Russian Federation.
In 1995, member governments signed formal agreements to establish the intergovernmental cooperation mechanism, aimed at strengthening economic and technical cooperation, and attaining greater growth and sustainable development for the peoples and countries in Northeast Asia and the Tumen River area in particular.
Since its creation, the GTI has remained a unique intergovernmental platform for economic cooperation, fostering peace, stability and sustainable development in Northeast Asia. It is playing a significant role in expanding policy dialogue and strengthening a business-friendly environment in the region, therefore contributing to the improvement of living standards through the development of infrastructure and the promotion of trade and investment.
In 2005, the member countries agreed to assume the full ownership, and focus on the promotion of regional cooperation in the key sectors of economy: energy, transport, tourism, trade & investment, environment and agriculture.
In recent years, GTI member countries recognized the importance to expand cooperation in wider areas, and agreed to establish the new mechanisms under the GTI framework. In this connection, the Northeast Asia Local Cooperation Committee, NEA EXIM Bank Association, GTI Research Institutions Network, and NEA Business Association were established.
Currently, GTI is in the process of legal transition to an independent international organization. The discussion on legal texts is undergoing.
Description of Responsibilities:
Under the supervision of the Finance and Admin Associate of the GTI Secretariat, the incumbent shall coordinate and assist in preparing and organizing GTI events and activities, communicate with stakeholders, collate the research report, and provide support on administrative matters.
Scope of Work:
(1) Events organization:
- Manage logistic arrangements for organizing GTI events, including the annual Consultative Commission Meeting, annual Sectoral board/committee meetings, and project workshops/seminars, such as the working level meetings of the GTI Research Institutions Network, GTI NEA Local Cooperation Committee (LCC) Meeting, and Annual meeting for the GTI Agriculture Committee.
- Managing overall logistic plans for participants in cooperation with the hosting party, including flights, accommodations, meeting venue, airport pick-up and send-off, meals, technical tours, visa, etc.
- Communicating with various suppliers and meeting participants
- Supporting programme officers in preparing invitation letters, meeting materials, meeting minutes, e-news, etc.
(2) Digital Media Management
- Support developing and managing new media operations, including the setup and maintenance of the official WeChat public account, to enhance the organization’s online presence and engagement.
(3) Research support:
- Assisting in the preparation of research reports and compiling relevant materials.
- Support in written internal reports when needed.
(4) Administration support:
- Make travel arrangements for the staff of the Secretariat, including visa, flights, hotel, etc.
- Support in office operational procurement when needed.
(5) Other Responsibilities
- To perform other duties as required by the supervisor.
Competencies:
- Interest and knowledge of Northeast Asia, particularly that of GTI activities would be preferred.
- Effective team player with excellent interpersonal skills; highly self-motivated and detail-oriented.
- Ability to perform in a multicultural environment.
Qualifications:
Education and Experience
Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:
- Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
- Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
- Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;
- Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.
- Major in international economy, public and/or business administration, English and/or interpretation, and International Relations.
Experience:
- Event organization or Programme assistance working experience, preferably with international organizations, and experience in the organization of international meetings and events, would be preferred.
- Experience in the preparation of research reports would be preferred.
- Excellent computer skills with MS Office (e.g. Word, Excel, PowerPoint, Outlook).
Language and Skills
- Excellent communications and drafting skills in English. Skillful language skills of Chinese or Russian would be an asset.
REQUIRED DOCUMENTS
Please fill all required boxes in the application system including education, experience, nationality etc. and upload below documentswith your application:
a) CV and letter of motivation
b) Copy of school transcript
INTERNSHIP CONDITIONS
- Interns may be given a stipend according to the UNDP Internship Policies, if is not financially supported by any institution or programme, such as a university, government, foundation or scholarship programme.
- Interns, whether engaged in-person or remotely, are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide self-certification of good health prior to starting the internship. Any cost arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
- Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Cost and arrangement for travel, visas, passports, accommodations and living expenses are the responsibility of the nominating institution, related institution or government, which may provide the required financial assistance to its students; or the intern.
- Interns are not staff members and may not represent UNDP in any official capacity.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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