IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) works with Member Countries to achieve food security, reduce hunger and malnutrition, and promote sustainable and resilient agrifood systems. FAO provides technical assistance and policy support to strengthen national capacities and advance the 2030 Agenda.
Within FAO, the Emergency Centre for Transboundary Animal Diseases (ECTAD) supports countries in preventing, detecting and responding to high-impact animal health threats, zoonoses, and antimicrobial resistance (AMR), through strengthened preparedness, surveillance, and One Health collaboration.
In Bangladesh, FAO ECTAD works closely with government counterparts and development partners to support effective programme delivery, operational compliance, and evidence-based planning.
Reporting Lines
Under the overall supervision of the FAO Representative (FAOR) in Bangladesh, the technical supervision of the Technical Advisor, and the direct supervision of the International Operations Specialist, the Assistant Administrative and Logistics Specialist will work in close coordination with the ECTAD Programme team and FAO Country Office units to ensure smooth administrative, logistical, and operational services.
Technical Focus
The Administrative and Logistics Support Specialist (SC7) will provide day-to-day administrative, logistics, asset, fleet, and operational support to the ECTAD Programme. The role focuses on ensuring effective office management, vendor coordination, vehicle and asset oversight, premises security, and logistical readiness for programme implementation.
Tasks and Responsibilities
The incumbent will undertake the following duties\:
• Provide day-to-day administrative management of the ECTAD Programme Unit and serve as a focal point for liaison with government counterparts and service providers.
• Provide recommendations to management on operational policies, procedures, and administrative objectives.
• Oversee office supplies, equipment, vendor relations, and ensure proper management and distribution of stationery and resources.
• Manage and control warehouse goods movement, inventory systems, and related documentation.
• Support import procedures and customs clearance processes as required.
• Serve as focal point for IT-related issues, coordinating troubleshooting and resolution with FAO Country Office IT teams.
• Draft correspondence, memoranda, and reports related to administrative and logistical matters.
• Support onboarding of new staff, including travel arrangements and visa application assistance.
• Coordinate vehicle rentals for project activities and ensure adequate logistical support for field movement planning.
• Ensure regular vehicle maintenance and compliance, guaranteeing that all vehicles are roadworthy, operational, and serviced through preventive measures.
• Comply with local regulations and oversee fuel, speed monitoring, and health and safety measures for fleet operations.
• Monitor fuel card usage, maintain fuel records, and oversee completion of vehicle logbooks by drivers.
• Supervise office messengers and drivers, manage driver rosters, and support documentation such as insurance claims and travel expense records.
• Maintain accurate and up-to-date records of office assets, ensuring proper upkeep, timely repair, and identification of assets requiring replacement.
• Manage the secure disposal of obsolete assets in coordination with Country Office focal points.
• Ensure premises security and supervise security guards.
• Support petty cash management and related administrative processes.
• Perform any other relevant duties as assigned.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced university degree in business administration, accounting, public management, or a discipline relevant to FAO’s mandate.
• At least seven (7) years of related professional experience in field programme administration, logistics, and management.
• Working knowledge of English.
• National of Bangladesh.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Proven experience as an Office Manager or in a similar administrative and logistics role.
• Strong organizational and multitasking skills, with keen attention to detail and accuracy.
• Demonstrated ability to perform under minimal supervision in a fast-paced environment.
• Excellent communication skills, both verbal and written.
• Proficiency in office software (MS Office, Google Workspace).
• Ability to work independently while also collaborating effectively within a team environment.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/.These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT