Logistics Assistant, SC L5

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Key Accountabilities (not all-inclusive): Under the direct supervision of the Logistics

Officer / Head of Logistics Operations will be responsible for the following duties:

Clearances & Approvals

1.Prepare, submit, and follow up on movement clearance requests for trucks transiting from state to state within Sudan, ensuring all required documentation (waybills, cargo lists, memos, IDs, letters) is complete and accurate.

2.Liaise proactively with state authorities, SAF focal points (for route recommendations), HAC/line ministries, and other relevant actors to secure timely approvals and resolve bottlenecks.

3.Verify route feasibility and safety against current advisories; propose rerouting options when needed and obtain revised approvals accordingly.

4.Ensure all special conditions (e.g., curfew windows, convoy assembly points, checkpoints, axle-load limits, bridge constraints) are embedded into movement plans and communicated to drivers/transporters.

5. Maintain close coordination with Programme, Supply Chain/Transport, Security, Access, Field Offices and cooperating partners to align dispatch plans with clearance timelines.
6. Keep a daily clearance tracker (by fleet, corridor, origin/destination, date submitted, date cleared, validity period, status).

7. Record and file all correspondence and official approvals in both soft and hard copies for audit readiness.

8. Prepare briefs, sitreps, and weekly/monthly summaries on clearance status, delays,and constrains

9. Attend relevant logistics/access coordination forums as delegated and share updates on corridors, constraints, and mitigation measures.

10. Compliance, Risk & Quality -Ensure that all approvals comply with internal SOPs and external requirements from authorities.

11. Escalate access constraints (e.g., denials, extended delays, new checkpoints) to the supervisor with suggested mitigation

12. Support incident reporting related to movement (e.g., holds at checkpoints, detention, cargo damage), in coordination with Security and Programme.

13. Contribute to continuous improvement of clearance SOPs, checklists, and templates.

14. . Operational Support -Coordinate with transporters/drivers to align dispatch readiness with approval validity periods and convoy timing.

15. Support data reconciliation between approvals, waybills, and delivery confirmations (PODs/GRNs) to ensure data integrity.

16. Provide ad‑hoc translation (Arabic–English) of approvals and official communications when required.

17.Perform any other related duties as assigned.

Qualifications & Experience

Education: Secondary education required; Bachelor’s degree in Logistics/Supply Chain, Business Administration, Public Administration, or related field is an asset.

Experience:

• Minimum 5 years (with secondary education) or 3 years (with bachelor’s) in logistics, supply chain, insurance, customs/movement clearance, or government liaison, preferably in humanitarian operations in Sudan.
• Demonstrated experience in liaising with state authorities and processing official approvals.
• Familiarity with humanitarian access constraints, corridor operations, and transport documentation (waybills, GRN/POD, etc.).

Technical Skills & Competencies

• Strong coordination and follow‑up skills; ability to manage multiple approvals in parallel.
• Proficiency with MS Excel/Sheets, trackers, and document management.
• Excellent record‑keeping and attention to detail.
• Sound understanding of movement planning, convoy organization, and route risk considerations in Sudan.
• Communication & Negotiation: Able to engage respectfully and effectively with authorities and partners.
• Languages: Fluency in Arabic required; working knowledge of English preferred.
• Values/Behaviors: Integrity, impartiality, teamwork, client orientation, cultural sensitivity.

Expected Deliverables / KPIs

• Clearance approval rate: ≥ 95% of requests processed within agreed lead times.
• Lead time to approval: Average X days from submission to approval (target to be set locally).
• Data quality: 100% of approvals and supporting documents properly filed and traceable.
• Timeliness: ≥ 90% of dispatches aligned with approval validity windows.

Reporting: Weekly clearance tracker and monthly summary submitted on time with accurate analytics.

Compliance: Zero critical audit findings attributable to clearance documentation.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.