JOB DESCRIPTION

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Organisational Context:

The Pacific Community (SPC) is the principal scientific and technical organization in the Pacific region, supporting impactful development since 1947. We are an international development organization owned and governed by our 27 countries and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organization works across more than 25 sectors. We are known for our knowledge and innovation in fisheries science, public health surveillance, geoscience, human rights and social policy development, and conservation of plant genetic resources for food and agriculture. SPC shares the vision for our region as endorsed in SPC’s Strategic Plan 2022-2031. SPC’s mission is to work for the well-being of Pacific people through the effective and innovative application of science and knowledge, guided by a deep understanding of the Pacific Islands’ contexts and cultures.

SPC's Fisheries, Aquaculture and Marine Ecosystems (FAME) capability has been providing scientific and technical expertise to support fisheries management and sustainable development in the Pacific for over 65 years. The goal of SPC FAME is that the fisheries resources of the Pacific region are sustainably managed for economic growth, food security and environmental conservation. In pursuit of this goal, SPC FAME provides scientific and management advice to Pacific Island Countries and Territories (PICTs) and regional agencies to support the management of sustainable oceanic fisheries, coastal fisheries, marine ecosystems and aquaculture development. Along with addressing the challenges in the management of the region's marine resources, there are also significant opportunities to derive greater economic and social benefits from them. Deriving greater benefits from the tuna fisheries, the development of aquaculture in the region, along with alternative livelihoods in coastal fisheries, hold significant potential. SPC FAME provides technical assistance to support PICTs to maximise these sustainable development opportunities in the marine sector and in some parts of the freshwater sector.

SPC FAME is composed of three programmes: the Coastal Fisheries and Aquaculture Programme (CFAP); the Oceanic Fisheries Programme (OFP); and the Marine Ecology and Ecosystems Programme (MEEP). The Director's Office provides implementation support and strategic direction across the three programmes and cross-cutting projects. Working with all 27 PICTs, SPC FAME has strong partnerships with regional, sub-regional and national entities working in the marine sector. SPC FAME staff are based in New Caledonia, Fiji, Federated States of Micronesia, Solomon Islands, and Tonga, with most of the staff being based in New Caledonia.

The Projects Officer sits in the Planning, Monitoring, Evaluation and Learning (PMEL) Team within the Directors Office and provides timely, efficient, and effective administrative support to the PFLP. The Projects Officer will also provide support on occasion to the Implementation Support Team and will be a core member of this team to ensure proactive coordination, organisation, tracking, and progression of project and programme activities across FAME.

FAME Operations

Key Result Areas:

KRA#1: 30% Focus on implementation of procurement and grants activities to SPC policies and standards.

KRA#2: 20% Focus on implementation of budget preparation, monitoring, and financial activities to SPC policies and standards.

KRA#3: 20% Focus on Project results reporting, audit, and compliance.

KRA#4: 15% Focus on support to managers of teams and on provision of back-up for other Projects Officer roles and undertaking special projects.

KRA#5: 15% Focus on participating in continuous improvement and business efficiency.

The performance requirements of the Key Result Areas are broadly described below:

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The above performance requirements are provided as a guide only. The precise performance measures for this job will need further discussion between the jobholder and supervisor as part of the performance development process.

Most Challenging Duties Typically Undertaken (Complexity):

• Compliance with SPC and donor financial management, procurement and reporting procedures
• Providing sound and timely technical advice on Projects finances, procurement, and administration requirements
• Ensuring reports and documentation are submitted and reviewed in a timely and efficient manner
• Working across multiple agencies and multi-funded projects

Functional Relationships & Relationship Skills:

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Level of Delegation:

Routine Expenditure Budget: EUR 0.

Budget Sign off Authority without requiring approval from direct supervisor: EUR 0.

Personal Specification:

This section is designed to capture the expertise required for the role at the 100% fully effective level. (This does not necessarily reflect what the current position holder has.) This may be a combination of knowledge / experience, qualifications or equivalent level of learning through experience or key skills, attributes or job specific competencies.

Qualifications

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Knowledge / Experience

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Key Skills / Attributes / Job Specific Competencies

The following levels would typically be expected for the 100% fully effective level (note, some will not be expected on commencement):

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Key Behaviours

All employees are measured against the following *Key Behaviours** as part of Performance Development:*

• Change and Innovation
• Interpersonal Skills
• Teamwork
• Promotion of Equity and Equality
• Judgement

Personal Attributes

• Embodies cultural and gender equity
• Proactively canvassing for situations to solve before they become problems
• Strong customer focus and continuous improvement mindset
• Highly motivated and committed to teamwork
• Analytical and solutions oriented
• High work standards, good work ethic and positive attitude to work
• Performs well under pressure and strongly committed to work
• Positive attitude, excellent interpersonal skills, well organised, dependable and honest

Change to Job Description:

From time to time, it may be necessary to consider changes in the job description in response to the changing nature of the work environment – including technological requirements or statutory changes. Such a change may be initiated as necessary by SPC. This Job Description may also be reviewed as part of the preparation for performance planning for the annual performance cycle.