Finance Officer – Grants

Reference number: 2633

Job status: In-progress

Job category: Local Position

Duty station: Bogor, Indonesia

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Landscape Alliance

Landscape Alliance transforms science into action, unlocking the power of trees, forests and agroforestry landscapes to
advance planetary health and human well-being. Landscape Alliance is the operating name of the Center for International
Forestry Research (CIFOR) and the International Centre for Research on Agroforestry (ICRAF). CIFOR and ICRAF are
independent International Organizations and CGIAR Research Centers.

Landscape Alliance is looking for a

Finance Officer – Grants

Overview

The Finance Officer – Grants delivers high-quality financial management and reporting services for restricted grants, ensuring accuracy, compliance with CIFOR-ICRAF and donor requirements, timely support to project teams, and effective internal controls to safeguard organizational resources. The position will work closely with the Finance Unit and other units and will be based at the Bogor office.

Duties and responsibilities

Provide
financial oversight for restricted grants through budget review, expenditure
verification, partner financial monitoring, reconciliation, and timely internal
and donor reporting, ensuring accurate budgets, strong compliance, audit-ready
records, effective use of donor funds, and sound project cash-flow management

Budget Monitoring and Control

  • Maintain complete and accurate
    records of all project financial documentation to ensure alignment with grant
    agreements.

  • Collaborate with Principal
    Investigators (PIs), project teams, implementing partners, and donors to ensure
    financial implementation aligns with project requirements. Clarify financial
    issues, answer queries, and provide updates on the budget status of the
    project.

  • Review and verify project
    expenditures to ensure compliance with approved budgets and donor requirements.

  • Liaise with the Program
    Management Unit (PMU) on Letters of Agreement (LoAs), project start-up, budget
    updates, and project tracking in MyTree.

Budget Planning and Updates

  • Support annual and rolling
    budget preparation in coordination with Principal Investigators (PIs).

  • Review planned staff-time
    allocations and ensure proper updates in the planning system (OCS Planner).

  • Collaborate with project teams
    to plan project costs based on available funding.

  • Review overall annual budgets
    of assigned grants to ensure accuracy and alignment with funding.

Donor Financial Reporting

  • Prepare financial reports in
    compliance with grant agreements, donor requirements, and CIFOR-ICRAF
    standards.

  • Prepare and submit accurate
    financial reports, invoices, and payment requests in accordance with the terms,
    schedules, and requirements of grant agreements.

  • Submit the financial reports
    through MyTree.

  • Review financial reports from
    Country Offices before submission for approval.

  • Follow up on donor queries and
    feedback related to submitted financial reports.

Grant Budget Development and Amendments

  • Support the preparation of
    budgets for new projects and grant amendments.

  • Review and discuss revised
    budgets with PIs, budget holders, and Country Offices.

  • Ensure full cost recovery,
    including proper allocation of overheads.

  • Provide guidance to ensure
    budgets are accurate and compliant with donor requirements.

Grant Agreement Review

  • Review the financial provisions of new grant agreements and amendments, including budgets, reporting schedules, payment terms, audit requirements, eligible costs, and foreign-exchange provisions, to ensure clarity, accuracy, operational feasibility, and compliance with CIFOR-ICRAF and donor requirements.

Internal Financial Reporting

  • Prepare monthly summaries of
    restricted projects, including multi-year budgets and cumulative expenditures.

  • Report staff-cost forecasts and
    allocation.

Audit Management

  • Coordinate with supervisor on
    the selection and engagement of external auditors for donor-required project
    audits.

  • Provide supporting
    documentation and respond to audit queries during the audit process.

  • Review draft audit reports and
    partner audit reports to ensure accuracy and compliance.

Financial Operations and Monitoring

  • Monitor donor receivables and
    payables, ensuring timely collection and follow-up.

  • Review significant donor
    receivable and payable balances (more than USD 50,000) and provide explanations
    based on treasury reports.

  • Inform PIs of monthly spending
    rates and follow up on low spending.

  • Identify incoming donor funds
    and provide coding details to Treasury.

  • Monitor actual timesheet
    recording and variances.

  • Ensure completeness and
    accuracy of supporting documents, including mandatory timesheets.

  • Provide financial insights and
    recommendations to support decision-making by project teams and management.

Implementing Partner Financial Management

  • Review partner Letters of
    Agreement (LoAs) and budgets in coordination with Grants Management Unit.

  • Monitor partner compliance with
    donor and CIFOR-ICRAF financial requirements.

  • Analyze partner expenditures
    and provide insights on spending trends and variances.

  • Review partner financial
    reports, monitor balances, and ensure collection of unused funds.

Other Responsibilities

  • Perform other duties as
    assigned by the Senior Finance Officer – Grants, Finance Manager – Grants, and
    Chief Finance Officer.

  • Ensure compliance with donor
    regulations and internal policies and proactively identify and mitigate
    financial risks.

  • Comply with CIFOR-ICRAF
    occupational health and safety requirements and take reasonable care for
    personal safety and that of others.

  • Review work prepared by the
    Finance Assistant and provide technical guidance and support as needed.

  • Coordinate with supervisor on
    staff development plans.

Education, knowledge and experience

  • Bachelor’s degree in accounting.
  • Experience with an ERP system and familiarity with Unit4 Agresso and VisionXL are advantageous.
  • At least 5 years of relevant experience.
  • Experience in financial and accounting services.
  • Experience in project or cost accounting.
  • Strong computer skills, including proficiency in word processing, spreadsheets, database management, and other relevant office applications.
  • Fluency in written and spoken English.

Terms and conditions

  • This is a vacancy for a Locally Recruited Staff (LRS) position. Landscape Alliance offers competitive remuneration in local currency, commensurate with skills and experience.
  • The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position, and available resources.
  • The duty station will be in Bogor, Indonesia.

To apply, please visit our career site at:

https://www.landscapealliance.org/about/work-with-us/

To learn more about Landscape Alliance, please visit our website at:

https://www.landscapealliance.org/

Landscape Alliance promotes Gender Diversity – Applications from women professionals are encouraged.

Landscape Alliance is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

Application process

The application deadline is 23 Oct 2026.

We will acknowledge all applications, but will contact only short-listed candidates.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.