POSITION SUMMARY:

The Partnership and Grants Officer will support the organization's resource mobilization and strategic growth efforts through the identification of funding opportunities, development and submission of high-quality proposals, donor engagement, and management of strategic partnerships.

ESSENTIAL FUNCTIONS

  • Identify, track, and assess funding opportunities from institutional donors, foundations, corporations, embassies, UN agencies, and other funding sources.
  • Coordinate the development and submission of high-quality concept notes, proposals, grant applications, and expressions of interest.
  • Lead proposal writing efforts and ensure timely submission of donor applications.
  • Develop and maintain a comprehensive funding pipeline and grants calendar.
  • Support the implementation of fundraising and resource mobilization strategies.
  • Monitor donor trends, funding priorities, and emerging opportunities relevant to refugee and humanitarian programming.
  • Coordinate proposal development processes by gathering and consolidating inputs from program, finance, monitoring and evaluation, safeguarding, and operations teams.
  • Maintain and update the Grant Management System (GMS) and grant tracking tools.
  • Support grant startup processes and donor compliance requirements following successful awards.
  • Monitor proposal and donor reporting deadlines and ensure timely submissions.
  • Build and maintain strong relationships with existing and prospective donors.
  • Develop donor engagement plans and support donor cultivation initiatives.
  • Prepare donor briefing materials, presentations, reports, and communication materials.
  • Coordinate donor meetings, site visits, and stakeholder engagement events.
  • Serve as a liaison between donors and internal teams to facilitate effective communication and timely responses.
  • Support donor reporting processes and ensure consistent communication on program achievements and impact.
  • Identify, assess, and cultivate strategic partnerships with NGOs, community-based organizations, academic institutions, faith-based organizations, private sector actors, and humanitarian stakeholders.
  • Develop and maintain a partnership database to track engagement opportunities, collaboration initiatives, and follow-up actions.
  • Support the negotiation and drafting of Memoranda of Understanding (MOUs), partnership agreements, and collaboration frameworks.
  • Coordinate partner mapping and due diligence processes in collaboration with relevant departments.
  • Facilitate consortium and partnership development for joint funding opportunities.
  • Represent the organization in relevant coordination forums, donor meetings, partnership platforms, and sector working groups.
  • Strengthen collaboration and information sharing with humanitarian actors operating in refugee contexts.
  • Collaborate with the MEAL Officer on internal and external communication for the organization.

QUALIFICATIONS & REQUIREMENTS

  • Bachelor's degree in international relations, Development Studies, Communications, Public Relations, Business Administration, Marketing, Social Sciences, or a related field.
  • Minimum 3 years of experience in grants management, proposal development, resource mobilization, fundraising, partnerships, or donor relations within the humanitarian, development, or human rights sector.
  • Demonstrated experience in grant writing and successful proposal development for institutional and private donors.
  • Experience coordinating and submitting funding applications and grant proposals.
  • Knowledge of donor regulations and requirements of major donors.
  • Strong written communication, editing, and proposal writing skills with the ability to produce high-quality donor submissions.
  • Strong stakeholder engagement, networking, and relationship management skills.
  • Excellent analytical, research, organizational, and project coordination skills.
  • Ability to work independently and collaboratively within cross-functional teams.
  • Proficiency in Microsoft 365 and experience using Grant Management Systems (GMS), donor tracking platforms
  • Knowledge of the Accountability to Affected Populations (AAP) framework.
  • Understanding of Protection from Sexual Exploitation and Abuse (PSEA), safeguarding, and Anti-Fraud principles.

Remuneration: Ksh 108750

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening or ESR.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety, and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice • (Tzedek)

We Pursue Justice

Empathy • Empatía • Empathie • (Chesed)

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • (Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Note: Applications will be reviewed on a rolling basis.

Important: Only shortlisted candidates will be contacted.

HIAS is an equal opportunity employer, does not charge candidates for recruitment, and dissociates itself from any entity defrauding candidates.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.