ECHA/TRN/2027/005 – Unit M3 – Committees and Forum Coordination

The Committees and Forum Coordination Unit is responsible for ensuring that the ECHA committees (MSC, BPC, RAC and SEAC) and their working groups, the Forum on Enforcement and its Biocidal Products Regulation (BPRS) Subgroup and their working groups, as well as expert groups are able to deliver their role with a high degree of quality, transparency and efficiency. The unit provides the administration secretariat for these bodies as well as compliance and procedural support in certain regulatory processes, develops appropriate and harmonised support, tools, rules and other operating procedures, ensures meetings run smoothly and effectively and that transparency and independence requirements for members are met.

Assignment for the trainee

You will work in the Committees and Forum Coordination Unit (M3) and will have the opportunity to gain first-hand experience of how ECHA’s scientific committees and the Enforcement Forum operate at European level. You will work closely with experienced colleagues who support these bodies and contribute to their day-to-day functioning.

During the traineeship, you will have the opportunity to:

  • Be involved in the work of ECHA’s scientific committees and the Enforcement Forum by supporting plenary meetings, working groups and workshops; preparing agendas, invitations and meeting documents; coordinating document uploads and circulation; supporting consultations and commenting rounds; drafting and finalising minutes and follow-up actions; maintaining membership, contact and participant records; and assisting with declarations of interest and related procedural checks;
  • Contribute to the organisation and smooth running of meetings and enforcement projects, both online and in person, including practical tasks such as preparing invitations, managing registrations, preparing or circulating meeting documents, starting consultations, scheduling meetings, extracting and processing project data;
  • Support communication and transparency activities, for example by helping to prepare and disseminate information on the work of the Committees and Forum to the public.
  • Work with ECHA’s information and document management systems, assisting with contact management and access management;
  • Support the wider work of the M3 unit, contributing flexibly to team activities as needed and gaining insight into different areas of committee and forum coordination.

Through these activities, you will develop a solid understanding of ECHA’s governance structures, regulatory processes and ways of working, while building practical skills in coordination, communication and administrative support in an EU agency context.

More information on the ECHA bodies relevant to this assignment can be found here:

  • Biocidal products committee
  • Member State Committee
  • Committee for Risk Assessment
  • Committee for Socio-Economic Analysis
  • Enforcement Forum

Profile of the trainee

  • Completed or undergoing university studies;
  • Strong organisational and administrative skills, with the ability to plan tasks, follow them through and deliver reliably;
  • Attention to detail and a structured, methodical approach, including an interest in maintaining and developing established processes and tools;
  • Confidence with IT tools, such as those in MS Office;
  • Very good command of English both written and spoken (working language of the Agency);
  • Ability to complete assigned tasks independently and with limited supervision;
  • Good interpersonal skills with a service-oriented approach and team spirit;
  • Aptitude for collaborating with a wide variety of stakeholders;
  • Flexibility to switch between tasks and topics, and to support different teams and activities as needed;
  • Good analytical and research skills (e.g. capacity to analyse, design and/or implement processes).

Assets

Previous exposure (through studies, internships or student jobs) to administrative coordination, event organisation or structured support roles

  • Experience working in international or multicultural environments, for example through studies, exchanges or volunteering;
  • Experience in project management and corporate policies.

Starting Date: 1 March 2027

Duration: 6 months

Deadline for applications: 2 November 2026 at noon 12:00 Helsinki time (11:00 am CET)

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.