Internship - Management Services, WFP China Office, Beijing

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

To contribute to a world with Zero Hunger, the Management Office plays a central role in enabling WFP China’s leadership, operations, and partnerships to function effectively and deliver impact. The Management Office ensures smooth coordination across all units, supports strategic decision‑making, and maintains high standards of protocol, administration, travel management, procurement operations and ICT support. By facilitating timely communication, preparing essential documentation, and ensuring that leadership engagements and missions run efficiently, the Management Office strengthens WFP China’s ability to advance its strategic priorities, deepen cooperation with partners, and support WFP’s global mission. Through this work, the team helps mobilize expertise, operational efficiency, and visibility to ensure WFP can reach those most in need with food, assistance, and hope.

GENERAL INFORMATION

• Title of Post: Management services Intern
• Number of internship available: 1
• Supervisor: Head of Management Office
• Unit: Management Office
• Country of Assignment: China
• City of Assignment: Beijing
• Type of Internship: In Person
• Duration of internship: 6 months
• Expected Start Date: November 2026

DUTIES AND RESPONSIBILITIES

• Coordinate cross-unit workflows and action tracking, ensuring timely follow-up, consistent monitoring of timelines and pending actions, and efficient information flow to maintain accountability and operational continuity.
• Support preparation for senior-level meetings, including consolidating background materials, drafting talking points, and ensuring timely circulation of meeting documents.
• Organize internal and external meetings and events, managing scheduling, participant coordination and preparation of event materials.
• Draft and edit professional correspondence and internal documents, including emails, briefing notes, summaries, and updates, to facilitate clear and timely communication across units.
• Support procurement preparation and vendor management, including collecting specifications, drafting procurement documents, coordinating with requesting units, facilitating vendor communication, and maintaining vendor registration and documentation to ensure accuracy, completeness, and compliance with organizational requirements.
• Undertake additional responsibilities as assigned to support Management Office operations and contribute to the overall effectiveness of WFP China Office.

STANDARD MINIMUM QUALIFICATIONS

• Currently enrolled in an undergraduate or graduate programme from a recognized university OR recently graduated from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognized university;
• University course attendance in the past 12 months.
• Fluency in both oral and written communication in English and Chinese. Working knowledge of another official UN language (French, Spanish, Arabic, Russian plus Portuguese) is an asset.
• Education: Major in International Relations, Political Science, Business Administration, Communications, English, Translation or other relevant field.

TRAINING COMPONENTS

Throughout their assignment WFP interns have access to an industry leading learning platform, weLearn.  Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.

LEARNING ELEMENTS

At the end of the assignment, the Intern should:

• Engage effectively with diverse stakeholders. Demonstrate confidence, professionalism, and strong interpersonal skills when coordinating with internal teams, external partners, and senior colleagues.

• Strengthen contribution and presence in collaborative work. Participate actively in joint tasks, provide meaningful inputs, and support smooth cross‑team collaboration.

• Support day-to-day communications with a proactive, problem-solving approach. Assist in managing routine communications, identify opportunities to improve operational efficiency, and contribute to the continuous enhancement of team processes.
• Build effective working relationships across units and with external stakeholders to support the team’s coordination and administrative tasks.

TERMS AND CONDITIONS

• Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.
• Only selected candidates will be notified.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.