ROSTER: Finance Assistant SC-5 | Lviv or Kyiv
Remote | Lviv | Kyiv
- Organization: WFP - World Food Programme
- Location: Remote | Lviv | Kyiv
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
-
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Closing Date: 2024-11-30
DEADLINE FOR APPLICATIONS
30 November 2024-23:59-GMT+01:00 Central European Time (Warsaw)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
📌 Type of Contract: Service Contract
➡️ Unit / Division: Finance Unit / WFP Ukraine
📍 Duty Station: Multiple duty stations (Kyiv, Lviv)
➡️ Duration: 12 months (renewable)
🇺🇦 The position is only open to Ukrainian nationals or residents of Ukraine, with a legal work permit.
🔄 Call for application: This is a call-for-application. If you are interested in joining our talent pool, submit your application. In case of any future opportunities that match your profile, you may be invited to apply and undergo a selection process.
🔄 Upon the completion of a competitive selection process, successful candidates will be placed on the roster and rostered applicants may be contacted in the future on an as-needed basis, for immediate opportunities.
What will you do in this position?
The incumbent will handle various finance tasks, including invoice and payment processing, disbursement management, petty cash oversight, and financial authority administration. Responsibilities include verifying invoices, tracking revenue, supporting VAT reimbursements, and coordinating across units for timely financial operations.
The role operates under minimal supervision, with job holders expected to produce organized and accurate work and perform specific business support tasks.
Why work with WFP Ukraine?
The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.
WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.01 billion meals to people displaced and affected by the war.
At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:
✅ Competitive salaries per job level
✅ Pension contribution added to net salary
✅ Medical insurance with the possibility to enroll eligible dependents
✅ Applicable danger pay (revised on quarterly basis)
✅ Annual leave - 30 days per year
✅ 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent
✅ 1 day per week remote working option within the duty station (subject to conditions)
✅ Accessible premises & reasonable accommodation
✅ Learning & development opportunities
How can you make a difference?
In this position, you will have to:
Invoice and Payment Processing
- Process and verify invoices and payments, coordinating with finance team members for accuracy.
- Manage data entry, template creation for electronic payments, and support travel and DSA processing.
Disbursement and Cash Management
- Prepare and report weekly cash positions and assist in VAT-related claims and operational advances.
- Support petty cash management and maintain the security of the Safe Content Register.
Financial Compliance and Authority
- Assist in maintaining the financial authority dashboard, ensuring compliance with policies and consistent updates.
- Monitor expenditure forecasts and provide monthly reports to facilitate decision-making.
Vendor and Account Management
- Manage and confirm vendor account balances and support annual reviews to ensure compliance.
- Verify vendor claims and receivables, ensuring timely payments according to finance regulations.
Revenue and VAT Reimbursement Support
- Facilitate outgoing invoices, track revenue receipts, and assist in VAT reimbursement processes by compiling and verifying documentation.
Financial Monitoring and Reporting
- Generate reports on outstanding financial items, collaborating with other units to address discrepancies.
- Record all expenses against the budget, ensuring timely processing of external payments.
General Financial and Procedural Support
- Provide guidance and training to support staff and offer procedural and technical assistance across finance and budget operations.
- Compile data from various sources for reporting on budgets, finance, and accounting, addressing discrepancies as needed.
Perform any other duties as may be assigned relating to Finance within the role of a Finance Assistant.
To join us in saving lives, changing lives, you will have:
Education: Completion of secondary school education. A post-secondary certificate in Finance or a related functional area is preferable.
Experience: Five or more years of progressively responsible work experience in finance or relative business stream with experience in general administrative work.
Post-secondary education can compensate for some years of experience. For example, you will be considered as eligible if you have:
- Two (2) years of work experience in combination with a Master’s Degree;
- Three (3) years of work experience in combination with a Bachelor’s Degree.
Knowledge & Skills:
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention. Ability to offer guidance or basic on-the-job training to more junior staff.
Language: Fluency (level C) in both English and Ukrainian languages.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.