Monitoring Assistant- SC4

DEADLINE FOR APPLICATIONS

26 November 2024-23:59-GMT+04:30 Afghanistan Time (Kabul)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job Description Summary

These jobs are found primarily in WFP Field based Offices, and job holders typically report to Programme Policy Officer or Programme Associate. The reporting lines may change depending on the size of the office. At this level work is carried out under minimum supervision. Job holders are expected to produce organised and accurate technical work and reports. They may provide guidance on standard practices to other staff and counterparts in their area of work.

Job Description

To perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.

• Verify the planned movements and distribution of food or non-food items, reporting issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity. distributed, and the quality of the operation is in line with WFP standards.
• Through WFP monitoring and evaluation tools, keep track of field operations based on the project implementation plan.
• Maintain information records and monitoring plan documentation, such as records of commodity movements and programme checklists, to assist in the effective delivery and distribution of food items or non-food items.
• Contribute to the development of operational monitoring tools (checklist, questionnaires, databases, interview, and survey forms, etc.)
• Provide timely input to the management team for new initiatives and improvements on M&E challenges.
• Receive and collect comments and feedback from cooperating partners and beneficiaries, to support identifying programmatic issues with a view to fostering efficient operations.
• Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
• Participate in project quality assurance and implementation, finding gaps and strengths in WFP M&E issues and reporting to the management team.
• Actively participate to project implementation & coordination meetings.
• Constantly improve your personal and organizational knowledge of M&E concerns (using training, distance study, experience sharing with partners, etc.)
• Perform field trips as needed to check the quality of the project's data and validate the veracity of the data reported.
• Prepare field mission reports to document programme implementation.
• Follow set emergency response processes and procedures for emergency food assistance.

KEY ACCOUNTABILITIES (not all-inclusive)

• Coordinate and monitor the implementation of the assistance programme at the local level, in close collaboration with the implementing partners.
• Monitor and review the overall commodity movements such as food deliveries, storage, transport, and distribution at the site and verify if the amounts received have been properly recorded, damaged, or suspected to be damaged.
• Supervise the efficient distribution of food items at the site and ensure proper distribution of entitlements and verify appropriate entitlements are distributed and provide feedback to the supervisor.
• Conduct regular monthly review meetings with cooperating partners on the commodity pipeline, distribution arrangements, food entitlements cooperating partners stock and other relevant issues.
• Assist in the implementation of the plan of action, review achievement and constraints and provide Feedback to the senior Programme Assistant.
• Report periodically to the PA on relevant events regarding food management, distribution, and other related issues.
• Identify any apparent issues in the programme and report them to the PA.

Minimum qualifications

Education

• Secondary school education, supplemented with experience or additional education in education, social services, nutrition, agriculture, health, civil engineering, or another related field.

Experience

• At least three years of progressively responsible support experience including at least one year in the field of statistics, refugee operations, or another related field

Language

• Fluency in both oral and written communication in English and local languages (Pashto/Dari)

Knowledge

• Experience utilizing computers including word processing, spreadsheet, and other software packages.

Desirable skills

• Training and/or experience using WFP’s Information Systems (WINGS) and other WFP software; knowledge of WFP rules and regulations and WFP policies and procedures in work.

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.