Logistics Officer

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ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

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WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Logistics Officer

TYPE OF CONTRACT: International Consultancy (CST II)

UNIT/DIVISION:  Supply Chain

DUTY STATION (City, Country):  Djibouti, Republic of Djibouti

DURATION:  11 months

REPORTING LINE: Head of Operations

CONTEXT AND PURPOSE OF THE MISSION:

The World Food Programme (WFP) in Djibouti is currently providing lifesaving and life changing assistances to vulnerable populations affected by food and nutrition security. These include in-kind or cash-based transfers for food assistance for those affected by droughts and floods, support for internally displaced persons (IDPs) and refugees, as well as school feeding programs and treatment for malnourished children and women. WFP Djibouti is also managing the Humanitarian Logistics Base (HLB), comprising general cargo warehouse, container freight station and 4 grain-silos, situated 20 km from the city, which is strategically positioned to offer humanitarian flows into Ethiopia, South Sudan, Sudan, Somalia and Yemen.

JOB PURPOSE

Reporting to the Head of Operations, the post holder will be responsible for leading and contributing to the Djibouti country office’s Supply Chain Planning for In-Kind & Cash-Based Transfers and Commodity Accounting activities. This role involves providing analytics and strategic input to ensure practical and integrated supply chain approaches that meet the food assistance needs of beneficiaries and fulfill service provision requirements for partners. The incumbent will be also required to play an active role in supporting Djibouti Regional Corridor operations at the Humanitarian Logistics Base, USAID Prepo and Djibouti ports.

MAIN RESPONSIBILITIES (non-exhaustive)

1. Provide logistics supports for the CO operations and assure operational day-to-day management of the activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries (in-kind food assistance and CBT).

2. Collaborate with internal (programme, supply chain, finance, IT) and external (cooperation partners and retail operators) stakeholders and participate in strategic discussions about CBT scale up and hybrid targeting to achieve WFP objectives.

3. Contribute to the Country Office SC CBT strategy and scale-up planning, guidance, and implementation, incorporating best practices to support the development of the CSP, ensuring required consultations and collaboration with RBN & HQ SC teams.

4. Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimize use of available funds.

5. Actively participate in CBT working groups and CO operational planning meetings to ensure a coordinated response (alongside in-kind transfers) – with special attention to supply chain requirements, operational risks and corresponding mitigation measures.

6. Track retail invoices in SCOPE and monitor the settlement process ensuring that invoices are paid on time.

7. Follow up on timely contracting and manage such activities of all retailers and logistics providers, including performance monitoring and evaluations against key performance indicators.

8. Supervise the work of staff, providing practical advice and guidance, to ensure that individual and team objectives are achieved within agreed standards and timelines for all support arrangements.

9. Serve as the focal point for offices and prepare system entries for physical inventories, including verification and reconciliation in the system prior to the closing deadline.

10. In close liaison with the CO programme, serve as a focal point for the monthly/quarterly and annual reconciliations between LESS and COMET.

11. Be responsible for monitoring commodity accounting activities and ensuring that inventory data is accurate.

12. Prepare and distribute inventory sales and support transactions. Perform accurate and timely data entries into WFP's enterprise system to ensure business continuity.

13. Follow up on the confirmation of consignment notes and the inclusion of data in WFP systems.

14. Assist in the management of users and storage locations in WFP's inventory systems.

15. Participate in the Last Mile Working Group (LMWG) to progressive continue further implementation of Last Mile solution and make a recommendation to the Management.

16. Ensure that the minimum assurance measures in accordance with Global Assurance Framework are in place and effective to prevent, detect and respond to diversions of In-Kind food or CBT assistance.

17. Monitor and ensure safe transportation and secure storage of in-kind assistance from origin to distribution across the supply chain even where a third party (a host government, cooperating partner, or vendor) is involved.

18. Participate in Market Diversion Monitoring survey to be carried out during quick visits to markets within the vicinity of in-kind General Food Distributions to check for possible signs of food diversion.

QUALIFICATIONS & EXPERIENCE:

Education: Advanced university degree in transport economics, supply chain, logistics, engineering, business and administration or related field, or the first university degree in combination with additional years of qualifying experience.

Experience: Five years of post-graduate work experience in logistics, supply chain, remittance, warehousing, and contract management or relevant field. WFP previous working experience and/or procedures knowledge are welcomed.

Language: Fluency in oral and written communication in English and French.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.