Logistics Associate- Contracting- Jerusalem- SC L6

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT

WFP Palestine has been scaling-up its operation since the 07th of October 2023, with more than 23 vendors and 40 contracts across Israel and Gaza, from transport, warehousing, and other logistics services. The Logistics Associate will report to the Head of Contracting and is based in Jerusalem.

Key Responsibilities:

• Supplier Relations Management: Effective management of relationships with suppliers.
• Promptly responding to their inquiries and ensuring that suppliers are well-informed about WFP requirements and standards.
• Building and nurturing positive and productive partnerships with suppliers is a key objective.
• Reporting and analytics: Utilize Excel analytical tools, such as pivot tables and graphic visualization, to analyze outcomes.
• Price Comparison Analysis: Review tabulations and conduct in-depth analysis of price/rate comparison tables.
• Ensuring accurate and comprehensive comparisons is essential, as these comparisons are pivotal in informing decision-making processes.
• Filing and Document Management: Responsible for maintaining organized and secure storage of essential documents to facilitate easy retrieval and reference.
• Prepare and disseminate information regarding contract status and any other required information including but not limited to Logistics Contracting Committee (LCC) minutes, Expression of Interest (EOI), Contract Awards, and Note for Record (NFR) documents.
• Offers Analysis and Recommendation: Support analysis and tabulation of offers received through the In-tend system for the relevant Request for Quotations (RFQs) and formulate recommendations to the Head of Contracting.
• Vendor Correspondence: Effective communication with vendors. This involves facilitating the circulation of required documentations for shortlisting and addressing performance-related issues in a timely and efficient manner.
• Contract Expiry Tracking: Responsible for regularly checking and monitoring the contract tracker to ensure that timely actions are taken, avoiding any potential disruptions in operations.
• Support in gathering market intelligence, vendor assessments (e.g., transporters, retailers) to support vendor selection process.
• Monitor the local transport market, logistics infrastructures, port situations, major corridors, and security situation in the country.

Qualifications and Competencies:

Education:

A post-secondary certificate in Law, Supply Chain, Logistics & Transport Management, business, or completion of a university degree in any other relevant field is an added advantage.

Work Experience

 A minimum of 6 years of relevant experience in Supply Chain or Legal-related work (law firm, law-based consultancy office, legal department of supply chain company)

Knowledge & Skills:

• Demonstrated attention to detail and commitment to maintaining the highest standards of quality and compliance.
• Strong analytical skills.
• Demonstrated ability to build effective partnerships with external stakeholders.
• Ability to work independently and as part of a team.

Language:

Fluent in English (C1), advanced knowledge (written/oral) of Hebrew and Arabic language is a MUST

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.