Internal Communication and Coordination Manager

Requisition ID: req51751

Job Title: Internal Communication and Coordination Manager

Sector: Safety & Security

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Kabul, Afghanistan

Work Arrangement: In-person

Job Description

• Collaborate closely with the DD-SAL and other team members to establish a structured coordination mechanism within the Safety, Security, Access, and Liaison (SSAL) department and across the IRC.
• Support the DD-SAL in developing a constructive reporting mechanism for SSAL staff, considering the sensitivities of occurrences.
• Assist in identifying areas for capacity development of staff in Kabul and field locations, providing reports and working closely with the DD-SAL for effective capacity-building planning, in consultation with regional and global Safety, Security, and Humanitarian Access teams as needed.
• Act as the primary focal person for providing reports on behalf of the SSAL department to other IRC departments, respecting departmental and organizational hierarchies.
• Track trainings and other capacity development sessions to efficiently meet departmental objectives.
• Conduct training sessions and seminars for safety and security staff in Kabul and other provinces, aligned with departmental capacity development goals.
• Regularly update and compile safety and security materials for training purposes.
• Assist the DD-SAL in contextualizing safety and security strategy and relevant documents.
• Aid in the development of policies, procedures, and guidelines for the department.
• Manage the strengthening and streamlining of the IRCAFG – SSAL system, structuring the flow and ensuring smooth operation.
• Assist the DD-SAL in evaluating, reviewing, and updating Security Management Plans on a regular and ad-hoc basis.
• Support the development, consolidation, and implementation of Operating Procedures and Contingency Plans.
• Assist in conducting security risk assessments of IRC operational provinces.
• Support managers/teams in collecting and disseminating relevant security information.
• Ensure staff adherence to agreed security procedures, communicating any changes in security phases or procedures to all staff.
• Translate and interpret SOPs, CPs, and other SSAL department documents as needed.
• Assist in completing the risk register and other concept/proposal-related tasks.
• Responsible for collecting information about specific incidents and conducting required follow-up actions.
• Develop daily incident reports for Kabul staff, following confirmation from the DD-SAL.
• Perform any other tasks assigned by the DD-SAL.

      Humanitarian Access and Government Liaison Area:

• Establish and maintain formal and informal relations/contact networks in all IRC intervention areas to facilitate access to hard-to-reach areas requiring humanitarian support.
• Assist the DD-SAL in developing training materials for access focal points in Kabul and other field offices.
• Conduct regular and ad-hoc trainings for access focal points from main and field offices.
• Develop and update lists of contacts (formal/informal) and create stakeholder maps per province/district.
• Collect information on humanitarian access and report regularly to internal stakeholders.
• Translate humanitarian access documents into national languages and vice versa.
• Collect and consolidate humanitarian access reports from field access focal points.
• Gather information related to access negotiations with de facto governments and other stakeholders to facilitate IRC response team access to hard-to-reach areas.
• Prepare and share weekly media reports from Afghanistan.
• Compile all access reports and send them to the DD-SAL.
• Provide safety and security briefings to staff as needed.
• Coordinate responses to emergencies.

       Maintain close contact with field offices to report access constraints to the DD-SAL.

Qualifications

• Bachelor's degree in law, business administration, social work, or other social sciences.

• 4 to 5 years of relevant experience in safety and security, humanitarian access, communications, coordination, or reporting areas with at least 1-year practical experience in similar field as manager level is required.

• Strong interpersonal, oral, and written communication skills in English and National Languages.
•  Proficient in communication, coordination and reporting.
•  Fluency in Pashto, Dari, and English.
•  Computer skills, including MS Word, Excel, Access, and internet usage, are advantageous.

Capable of working closely, professionally, and constructively with individuals of all nationalities, ethnicities, genders, religions, races, tribes, or cultural backgrounds.