Project Management Support - Senior Associate

• Full compliance with UNOPS rules and regulations of project management, financial processes, financial records and reports and audit follow up, human resources management, procurement processes; implementation of the effective internal control framework,

• Support of all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations; monitoring of progress for all projects agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action.

• Support in the provision of operational, budgetary and financial guidance to project personnel

• Initiation of procurement of goods or services by requesting quotations or proposals, examining cost estimates, evaluating cost effectiveness and compliance with provisions contained in the UNOPS Procurement Manual and related guidelines. Active follow-up from procurement award to contract issuance and management

• Support in verification of accuracy of transactions and completeness of documentation

• Initiation of action and certification for approval at the higher level as may be required.  Monitoring of expenditures, regularly informing supervisor and clients of budget status and any need to reallocate resources to meet objectives

• Responsible for preparation of project budgets, including budget revisions in consultation with Finance Team, regular analysis and reporting on the budget situation; monitoring of expenditures against budget allotments and reporting on variances;

• Tracking, maintenance and reporting of assets and non-expendable property and equipment and ensure that physical verification of assets and equipment is performed on a regular schedule, and that any discrepancies are fully investigated and resolved;

• Monitor project expenditure and liaise closely with Finance to ensure all necessary budget functions are performed and funds are utilized in time

• Routinely monitoring of financial reports in oneUNOPS for unusual activities, transactions, and investigation of anomalies or unusual transactions related to the project;

• Support the recruitment, training, supervision, management and deployment of international and national personnel in liaison with HR at various levels to projects

• Ensure that requisitions are created according to projects’ requirements within the budget line limits in liaison with the Logistics & Procurement Units 

• Liaising with the Procurement Unit for purchase orders, contracts, and payment requests

• The clearance of payment requests prior to submission to Finance Unit;

• Where required provide support to Project Manager in the preparation of work plans project documents, project proposals.

• Provide reporting and information on project status and lead the project closure process.

• Maintenance of accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge

• Any other duties as assigned

a. Education 

• Advanced University Degree (Masters Equivalent) is required, 

• A first-level university degree or high school diploma in combination with qualifying experience may be accepted in lieu of the advanced university degree. 

• Professional certification in accounting is an asset.

b. Work Experience 

• Between 1 and 7 years (depending on level of education)of continuous experience in the administrative and financial project support

• Knowledge of UNOPS ERP is an asset

• Knowledge of the regulations and policies of the UNOPS is an asset

Language Skills

• Fluency in oral and written French and English is required.