Financial Assistant

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

CTG is looking for an experienced Financial Assistant in the Ministry of Education & Science of Ukraine.

Role objectives

Under the overall supervision of the Deputy Minister of the Ministry of Education & Science of Ukraine & the direct supervision of the Project Manager, the Financial Assistant is responsible for the following duties:

• Act as the focal point with schools / hromadas & other local authorities on issues related with the school feeding program.

• Prepare & support trainings for AICOM involved staff in schools / communities participating in the project.

• At the beginning of each payment cycle, process payment documents for transferring funds to communities & educational institutions participating in the school feeding program.

• Record the receipts of payment from the schools / hromadas participating in the program according to the instructions received from the school feeding unit; send confirmation of processed payments to the school feeding unit.

• At the beginning of each monthly reporting cycle, send reminders to participating schools / communities about submitting data to AICOM within the specified period, communicate with focal points in case of missing information or issues, correct errors identified during data analysis & refer any unresolved or unclear situations to the school feeding unit.

• Use alternative data collection methods in the monthly reporting cycle using templates provided by the when AICOM is unavailable.

• At the end of each monthly cycle, send a reconciliation document with aggregate data by region & breakdown by school according to the instructions received from the school feeding unit.

• Conduct surveys as requested.

• Create & maintain an archive with contact details of each school & local administration, banking documents & reimbursement records.

• Communicate with partners, ministries & other central executive authorities.

• In collaboration with the Institute of Educational Analytics & our clients school feeding unit, collect, consolidate & analyze data on the implementation of the school nutrition program from various sources.

Project reporting

This role works under the overall supervision of the Deputy Minister of the Ministry of Education & Science of Ukraine & the direct supervision of the Project Manager.

Key competencies

• Higher education in economics, finance, business administration or related fields with at least 2 years of relevant work experience.

• Preferably, experience in public service positions.

• Excellent customer care & communication skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).

• Demonstrated attention to detail.

• Strong IT skills (including multitasking across platforms) & problem solving abilities.

• Ability to deliver results under stress & tight deadlines.

• Strong time management skills.

• Ability to work both independently & collaboratively in cross functional teams.

Team management

This role has no team management responsibilities.

Further information

• Start date must be immediate.

• The requirement for an in person supervised written exam in Kyiv.

• Proposed salary for this role is up to USD 1500 (depending on interview & test task results).

• Qualified female candidates are encouraged to apply for this role.

• Candidates selected for this role will have to update their data at the military centre & / or fill the exempt from conscription form at the same location, failure to do so will result in disqualification of your application.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.