Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The OECD has a vital role in the global governance architecture. It strengthens, within its mandate, the rules-based international order by developing standards promoting well-being for all. The OECD will continue to develop evidence based analysis that helps generate innovative policies and standards to build stronger, more sustainable and more inclusive economies, inspiring trust and confidence for resilient, responsive and healthy societies.

The Office of the Secretary-General (OSG) supports the Secretary-General in implementing his vision and priorities for the Organisation to:

• Optimising the strength and the quality of the economic recovery of the post-COVID recovery while responding to the economic and social impacts of the war in Ukraine;
• Leadership on climate action to help secure global net-zero by 2050 in a way that is effective and fair;
• Seizing the opportunities of the digital transformation while better managing some of the associated risks, challenges and disruptions;
• Helping to ensure well-functioning global markets and a global level playing field with a rules-based trading system in good working order; and
• Global engagement: advancing OECD standards, through membership and partnerships and a sound approach to development.

We provide high quality advice and support to the Secretary-General to achieve a coordinated and innovative approach to the development and implementation of the OECD’s work. We do this by forming timely and well-founded advice, consulting and coordinating with Members, with Deputy Secretaries, and across Directorates, and fostering a high functioning Organisation.

The Office of the Secretary-General is looking for a Deputy Head of Protocol and Resource Management to support the functioning of the Office of the Secretary General on protocol and resource management. In particular, he/she will contribute to the smooth running of all protocol and event management activities and the coordination of OSG resources in collaboration with the Head of Protocol and Resource Management. He/she will report directly to the Head of Protocol and Resource Management and will work in close collaboration with the senior management team.

Job Description

Main Responsibilities

Protocol and High Level Events

• Provide protocol support to the Secretary-General, Deputy Secretary-Generals and delegations for all high-level visits and events. Prepare the stage management and oversee VIP movements on site for high-level events.
• Support all operational and protocol aspects of the MCM, GSG and other OSG led high-level Meetings. Assist with the preparation of draft agendas, talking points and information sessions and notes for delegations in relation to these events.
• Support the Head of Protocol in the co-ordination of the internal task team (catering, security, communications, interpretation, welcome desk).
• Co-ordinate the internal Volunteer Network for high-level events. Manage and support the volunteers and provide the necessary training and run the information sessions.
• Support incoming enquiries on protocol matters; maintain good working relations with protocol services in delegations, embassies, cabinet offices and the Quai d’Orsay.
• Maintain regular contact with relevant directorates to keep OSG senior management abreast of upcoming high-level events. Provide guidance and assistance to directorates on their high-level events to ensure corporate standards on protocol. Prepare specifications for these events in close co-ordination with OECD support services and the relevant directorates.
• Provide assistance and act as a back up to the Head of Protocol and Resource Management as required.

Resource Management and Liaison

• Assist and advise members of the senior management team on the implementation of the Programme of Work and Budget, oversight of human and financial resource management needs and general administration in accordance with the applicable regulations and guidelines.
• Contribute to the oversight of recruitment procedures and to the strategic planning of OSG’s mid to long-term staffing needs.
• Contribute to oversight and provide guidance on the performance management review process and contribute to co-ordination of OSG’s efforts on skills analysis and career development.
• Contribute to corporate exercises in relation to operations, security, resource management and other areas as appropriate.
• Prepare and draft briefing notes on various matters for the attention of senior management and the Secretary-General.
• Oversee the the daily workflow of the Resource Management team in close coordination with the Head of Protocol and Resource Management.
• Raise issues as required with the Head of Protocol and maintain close coordination with OSG senior management.
• Provide assistance and act as a back up to the Head of Protocol and Resource Management as required.

Qualifications

Ideal Candidate Profile

Academic Background

• An advanced university degree in business administration, human resources management, finance or a closely related field.

Professional Background

• A minimum of five to seven years experience in a role with significant protocol, human and budget resource management responsibilities. Knowledge of the OECD’s structure, processes, regulations and administrative systems or experience in a similar role in another International Organisation would be an advantage.

Languages

• Fluency in one of the two OECD official languages (English and French) and a knowledge of, or a willingness to learn, the other.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 2); Enable People (Level 2); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 2); Achieve Results (Level 3); Innovate and Embrace Change (Level 3).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Additional Information

Contract Duration 

• Two-year fixed term appointment, with the possibility of renewal.

What the OECD offers

• Monthly base salary starting from 8,053 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

Applications for this role will close on 13 October 2024, at 23:59 (Paris Time).

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.