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Project Assistant (Pipeline and Storage)

Doha

  • Organization: IOM Qatar - International Organization for Migration
  • Location: Doha
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
 
Context

The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management, advanced understanding of migration issues, encourage social and economic development through migration, and uphold the human dignity and well-being of migrants of affected by the ongoing emergency.
 

Under the overall supervision of the Project Coordinator (NFIs) and the direct daily supervision of the Senior Project Assistant (NFIs Pipeline and Storage), working closely with the Assistance Programme Units and Supply Chain Unit, and all IOM thematic units, the incumbent will be responsible for performing the following tasks:

Responsibilities

  1. Under the guidance of the Project Coordinator and Senior Project Assistants, assist in facilitating day-to-day NFI pipeline and storage operations
  2. Assist in collecting reusable NFI items from departing beneficiaries and ensure the disinfection, sanitization, cleansing, and prepositioning of items for redistribution.
  3. Assist the NFI pipeline focal persons by checking delivery notes, identifying delivery shortfalls, and bringing them to the attention of the Senior Project Assistant.
  4. Assist in identifying stock shortfalls and timely bring them to the attention of the Senior Project Assistants and Project Coordinator.
  5. Participate in regular stock counts and update the stock records/reports accordingly to ensure accuracy
  6. Assist in updating stock cards/Bin cards, preparing NFI kits, and transferring NFI kits/items to distribution points.
  7. Assist in monitoring casual workers, assigning them responsibilities, and tracking their attendance.
  8. Assist to organize meetings for casual workers with the project team and document and share all key discussion points.
  9. Liaise with the IOM fleet team to organize the movements of casual workers to support IOM operations within CAS and deliver items between distribution and storage sites.
  10. Assist in receiving NFIs/material and checking items' corresponding expiry dates/conditions at storage sites.
  11. Follow compliance with all relevant safety, health, and environmental SOPs, especially for storing and handling Non-Food and food items.
  12. Perform other duties as required within the competencies and responsibilities of the position.

Qualifications

Education
  • Bachelor’s Degree, preferably in housing, sociology, humanitarian studies, or a related field, from an accredited academic institution with two years of experience in stock/inventory and construction management or
  • Completed high school degree with at least four years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Professional experience in warehousing and stock management.
  • Prior relevant experience in inventory management
  • Prior experience working in camp settings.
  • Preferable prior experience working with a United Nations agency in an emergency context.
  • Knowledge of working with migrants and refugees
Skills
  • Basic knowledge of Microsoft Office (Word, PowerPoint, and familiarity with Publisher) and Office 365 (SharePoint, OneDrive, and Teams).
  • Excellent operational, organizational, and communication skills and the ability to work harmoniously with other colleagues from diverse backgrounds.
  • Proven experience in drafting reports, and other information products
  • Experience in project management, monitoring, evaluation, and reporting will be an advantage.
Languages

IOM's official languages are English, French, and Spanish.
 

REQUIRED
For this position, fluency in English is required
DESIRABLE
 

Knowledge of Pashtu, Dari, Urdu/Hindi, Arabic, and other local languages commonly used at CAS will be an added advantage.

Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
  4. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

This vacancy is now closed.