Programme Coordination Assistant (Digital Transformation)

Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.

Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.

UNEP categorizes its work into seven subprogrammes: climate action; nature action; chemicals and pollution action; science-policy; environmental governance, finance and economic transformations, and digital transformations.

This UNV assignment is part of UNEP’s Office of Chief Digital Officer, Digital Transformations (DT) Subprogramme, supporting work on coordinating the subprogramme, including tracking outcome progress and results, reporting internally and externally to Member States and stakeholders, and supporting all areas of the programme coordination workflow. The recruited National UNVs will work closely with the DT Sub-programme coordinator to assist in communication and enhancing the impact of our work. This includes support to the development of communication materials, the programme performance report and other portfolio–related activities as well as support to coordination functions and resource mobilization.

Specific tasks will include liaising with regional subprogramme coordinators, project and communication staff in out-posted offices, providing meeting support, collecting evidence for programme reporting, analysing and visualizing data and information, maintaining databases, updating the Intranet, drafting of policy briefs, contributing to document reviews, contributing to implementing resource mobilization strategies, tracking regular progress reporting, and communicating lessons learns and results.

Within the delegated authority and under the supervision of the Chief Digital Officer or his/her designated mandated representative(s), the UNV Programme Coordination Assistant will:

• Provide administrative and meeting support to the DT Subprogramme coordination function;
• Develop and maintain a database for the DT programme performance tracking and populate this with historical data as well as new data;
• Collect, analyze and interpret on a regular basis data related to the implementation of the programme to support monitoring and reporting of higher-level
results;
• Monitor and analyze specific aspects of Digital Transformations programme/project development and implementation and follow-up with project teams on their
reporting requirements as necessary;
• Develop and maintain the project portfolio databases, including status of project development and approvals, revisions, evaluations and closures;
• Assist in analyzing and visualizing project data, including the mapping of project presence, and maintain the Intranet and programmatic websites;
• Undertake research on current and emerging trends and prepare analytical summaries that can support strategic planning, implementation and communication
of UNEP’s Medium-Term Strategy and the biennial Programmes of Work;
• Review draft project proposals prepared by offices that contribute to the programme with a view to ensuring consistency with the programme manual and
Project Review Committee checklist, to improve project design quality prior to project submission for approval;
• Contribute to the preparation of contracts, terms of reference, proofing of drafts and selected inputs, such as success stories and lessons learnt, draft
background papers, analytical notes, websites and social media networks, etc.;
• Liaise between the Office of Chief Digital Officer, the Policy and Programme Division, other Divisions and Sub-programmes, designers and others in the
pro-duction of the performance report and other reports and communication materials.
• Provide flexible and ad hoc support the DT Sub-programme coordinator in various duties, as and when required.
• Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV
activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering
service whenever technically possible.

Results/expected outputs:

• As an active UNEP team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNEP and its beneficiaries in the
accomplishment of her/his functions, including:
Contributing to the successful monitoring, implementation, reporting and communication of results of the Programme of Work;
• Upholding UN values and applying an Age, Gender and Diversity (AGD) perspective in all activities throughout the assignment
• Supporting volunteerism for peace and development and developing capacities.