Accounts Payable Analyst

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

Accountant 2 is in charge of preparing, reconciling and analyzing the accounting records and financial reports of the Headquarter/delegation/other structure under his/her responsibility.

Relationships

• Internally, interacts with Process Lead, Team Lead, HQ unit, FSS_FIN_OPS units and with “clients” from other departments.
• Externally, interacts with banks and suppliers.

Accountabilities & Functional responsibilities

• Performs integrity checks of account balances made on a regular basis ad takes corrective measures
• Ensures accuracy and completeness of accounting transactions in accordance with financial procedures
• Keeps files up to date at all times and guarantees proper filing of relevant supporting documents for future
• reference, including audits.
• Supervises and participates in monthly and annual closing activities with limited guidance
• Provides support to other departments and responds to semi-routine and non-standard inquiries when
• necessary.
• Gives guidance to Accountant 1.
• Identifies anomalies or other issues and proposes solutions to his/her supervisor.

For Accounts Payable Customer Administration and Vendor Management Team

• Ensure accuracy, completeness and timely recording of vendor data creation and modification.
• Act as focal person on vendor master data related inquiries raised by various units.
• Monitor all vendor creation and modification inquiries and provide necessary feedback.
• Perform review, processing, and follow-up of suppliers' reminders.
• Help in the planning, execution, and promotion of fraud-prevention activities in AP.
• Propose improvement of procedures
• Take over some tasks of the AP Process Lead when required
• Perform other related duties as assigned and in support to AP Team’s overall tasks.

For Accounts Analysis and Reconciliation Team

• Performs the monthly reconciliation of Timeoff vs Strategic, ensuring that days earned and taken are recorded accurately, and prepares the corresponding adjustments.
• Performs control, reconciliation and monitoring of FD Insurance accounts.
• Liaises with the field the corrective actions for possible adjustment.
• Follow-up and investigate the long outstanding balances.
• Ensure that the balance per account schedule including stocks tallies with PeopleSoft balance.
• Suggests or pro-actively identifies necessary process improvements.
• Corresponds with both internal and external customers, responding promptly to requests.
• Coordinates/ escalates and resolves issues that impact the operations with the help of the management.
• Assists with internal and external audits. Identifies and brings to the attention of the management any internal control deficiencies.

Desired profile and skills

• 2 years working experience in financial accounting and reconciliation
• Very good computer skills (Excel, Word) and good understanding in Peoplesoft
• Excellent verbal and written communications skills in English
• Strong analytical, problem-solving skills
• Strong planning and organizational skills
• Certified Public Accountant (CPA) is an advantage

What we offer

• Dynamic and fast-growing organization
• Access to further in-house and/or external training
• Flexible work schedule
• Humanitarian endeavour and international environment

Application Reminders

If this sounds like a good fit for you, kindly apply through the Apply now button below and attach a copy of your updated and comprehensive resume along with your motivation letter.
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Deadline of Application: 14 October 2024
Target Start Date: Immediately
Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines
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Only shortlisted candidates will be notified.
This vacancy is open for Philippine residents only.