Finance Manager

Job Overview: The Finance Manager has primary responsibility for collecting and processing financial data to provide leadership, donors, partners, and other key stakeholders with timely and accurate financial information. This individual prepares budgets, donor reports and overall accounting for the New Jersey Office for Refugees (NJOR) office, as well as financial oversight of NJOR sub-awards.

Major Responsibilities:

General Accounting and Financial Management

• Administer and oversee NJOR budgeting, financial reporting and contract/grant compliance, following IRC accounting policies and generally accepted accounting principles.
• Protect the organization’s assets by implementing IRC’s Internal Control procedures.
• Prepare for and facilitate any external or internal audits.
• Provide program staff with guidance on ensuring the maximum leverage of available funds.
• Supervise all financial activities and fiscal reporting to ensure proper allocation of funding sources and fiscal compliance with donor requirements and IRC policies.
• Supervise the office banking arrangements.
• Review all accounting transactions to ensure proper coding and enter all transactions into IRC’s accounting software.
• Prepare and record journal entries.
• Prepare monthly financial reports and submit as per scheduled due dates.
• Prepare financial reports to various donors as per contractual obligations.
• Review monthly expenditures and financial reports with supervisor in a timely manner.

Sub‐Awardee Finance Management

• Follow IRC partnership policies and procedures.
• Participate in NJOR’s proposal review and modification process focusing on sub‐awardee budget allocations; review in coordination with the Partnerships Manager and relevant program staff, ensuring that expenses are reasonable, allowable and allocable to the approved budget and comply with donor’s regulations.
• Ensure proactive communication with sub‐awardees about the submission of their financial reports. Review and validate spending plans from partners against reported expenditures, following‐up with sub‐awardees as needed. Ensure sub‐awardee financial reports are vetted and approved (signed) by the appropriate authority within IRC.
• Prepare Payment Requests for Sub‐Awardee payment. Ensure timely follow‐up on the status of payments release, tracking them and informing sub‐awardees in a timely manner on the status of the payments.
• Oversee financial monitoring of partners according to IRC requirements and standards. Coordinate with NJOR staff to ensure items for review for monitoring visit plans are shared for communication to sub‐awardees prior to the visit.
• Ensure that an organized archiving system is in place for all financial reports and their supporting documents.
• In coordination with the Partnership Manager, develop or revise sub‐awardee financial templates (including proposal budget and budget narrative formats, monthly/quarterly reporting templates, and other documents, as needed).
• Review sub‐awardee budget modifications in coordination with relevant NJOR staff, ensuring clear action points for follow‐up are communicated.
• Lead finance section of sub-awardee meetings, making sure that the partners are fully aware of donor regulations, all financial reporting requirements in terms of required documentation, reporting templates and deadlines.

Other Responsibilities

• Coordinate closely with department regional finance director on HQ deliverables.
• Provide information for requests for proposal for procurement and service contracts.
• Ensure NJOR staff are informed of updated accounting codes.
• Provide finance updates and relevant information‐to relevant NJOR staff.
• Provide training and technical support to help NJOR staff develop financial management knowledge.
• Support all NJOR staff by providing direct feedback on allowability and reasonableness of expenditures.

Job Requirements:

Education: 4‐year college degree in relevant field required. Degree in related field such as Finance, Accounting, Business Administration Graduate degree preferred.

Work Experience: Minimum of 5 years of non-profit finance/accounting experience required. Experience with federal (preferably ORR) grants preferred.

Demonstrated Skills and Competencies:

• Advanced computer skills (Microsoft Office; Excel, QuickBooks, or other accounting programs).
• Fluent in English, both spoken and written.
• Excellent written and oral and communication skills, conscientious, organized, self‐directed and thorough in working with accounting procedures, data entry/record keeping.
• Ability to prioritize, manage time effectively, and work under pressure with deadlines.

Language Skills: 

• Fluency in written and spoken English

Working Environment:

• Remote
• Expectation to occasionally travel and participate in meetings throughout the State.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period. 

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