The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation, and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently helping Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor

Job Overview:

The Supply Chain- Transport assistant was an integral member of the Supply Chain Department holds primary responsibility for fleet management. The role holder will be responsible for all aspects of the IRC vehicles policies related to travel, Movements and tracking the ground movement and accountable for maintaining the safety and security of the vehicle and the passengers as well. They coordinate the 3rd-party insurance presence in the vehicle and ensure the annual inspection of the vehicles on time. They are also responsible for planning, organizing, leading, and directing the vehicle movement with the coordination of the program team.

Major Responsibilities:

This position which requires high caliber leadership and operational skills. The position holder is expected to work smoothly and with integrity among filed program and operation team as well as with Addis supply chain team.

1.The detailed duties and responsibilities of Supply chain Assistant-Transport include the following:

üResponsible at field office for the weekly and daily transport schedule, including allocation of vehicles.

üKeep proper records of fuel and maintenance costs for vehicles and motor bikes on a monthly base and produce proper reports of it.

üMake sure that the standard IRC vehicle management policy procedures are known and respected by drivers, riders and users.

üPrepare proactive planning of vehicle maintenance, repair and service for all vehicles and motor bikes in the Field Office. 

üIdentify and request staff benefits including uniforms, safety equipment’s and materials for drivers

üIdentify training needs and carry out regular training to all drivers in collaboration with Senior Transport Officer (based in Addis) on basic vehicle mechanic skills, daily vehicle inspection on safety driving, defensive driving, etc.

üMaintain the upkeep /updates vehicle record systems.

üSubmit monthly fleet and material reports to Supply Chain Manager in the field office. This should include availability, utilization, maintenance, fuel and tire cost summaries and a narrative of the field offices fleet and recommendations. The material report should also include an evaluation of stock movement and recommendations on materials to be ordered and disposed of.

üMonitor log sheet and other vehicle documents of Assosa Field office drivers on a daily basis and motor bikes periodically ensuring that they are filled in properly. Submit on a monthly basis to Supply Chain Manger.

üMonitor maintenance costs of all IRC fleet submitted by maintenance provider and compare with previous months/years. When variances are found report and justify the reasons.

üMonitor and comment on the performance of all IRC drivers including motor bike riders semiannually.

üEnsure that spare parts fitted to IRC vehicles are genuine and the costs are within market rates.

üEnsure that the vehicle fleet is insured at all times throughout IRC operation, checking insurance costs on a yearly basis and make any necessary recommendations to SCM.

üEnsure that IRC vehicles are checked annually in accordance with Ethiopian traffic regulations.

üImplement tire tag system and maintain tire tracking sheet properly.

üIn consultation with SCM evaluate vehicle availability and utilization and recommend change to fleet size in accordance with project activities.  

üEnsure safety of IRC vehicles and workplace–checking driving skills on a regular basis; checking safety of vehicles, machinery and electricity in workplace are correctly maintained.

üIn case of accidents happen in follow necessary procedures (insurance company, traffic police, incident reporting etc).

üMaintain and keep record of hard copy filing system of vehicle maintenance records for all vehicles and motor bikes in the field office, log sheet and other vehicle related documents.

üEnsure that all drivers and authorized IRC vehicle drivers have valid and up-to-date driving license.

üBe responsible for driving IRC vehicle in cases where there is a shortage of drivers for IRC related business up on request only.

üEnsure that drivers full fill health and safety regulations as per IRC's supply chain and personnel manual.

üEnsure all IRC fleet have a first aid kit, fire extinguisher, jack wheel –brace, necessary tools and spare tire vehicle at all times, all in good condition.

üEnsure the suitability of rental vehicles and fully oriented before they are sent to the camp offices.

üSupervise drivers and guards in the field office.

üAny other related duties assigned by the immediate supervisor.

2.Staff management

ØPreparation of drivers objective setting for new and existing staff

ØPreparation and submission of midterm and annual performance objective of drivers

ØPrepare Drivers time sheet preparation and submission to HR on timely manner.

ØClosely follow the procurement of driver’s uniform

ØClosely follow drivers leave plan utilization

3.Sharing other supply chain related assignments with other supply chain staff

üAccomplishes other duties as assigned by the Supply chain Manager and Filed Coordinator.

üCooperates with other supply chain staff related to field supply chain activities

4.Key Working Relationships:

üPosition directly supervises: Drivers at Filed level and technically camp based

üOther Internal and/or external contacts:

üInternal: Regular relationships with program staff, Operations, and country Supply Chain staff at all levels, External: Vendors.

5.Safeguarding Responsibilities: -

üPromote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]

üFoster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies