Assistant MEAL Coordinator (Consortium Project MEAL Lead)

Job Overview:

The IRC is seeking Monitoring, Evaluation, Accountability, and Learning (MEAL) Lead for an anticipated multi-million-euro rapid response mechanisms.The RRM 2.0 Project MEAL Lead directly reports to the RRM 2.0 Senior Project Coordinator and leads the consortium’s MEAL working group (made up of MEAL focal points from each consortium member).She/he will contribute to overall program quality through the development, coordination, and implementation of enhanced monitoring and evaluation, accountability, and learning strategies. The emphasis is on streamlining processes and tools for efficiency, effectiveness, and sustainability throughout the project cycle across the consortium various sectors and partners.

The RRM 2.0 MEAL Lead will clearly map what indicators will be tracked, methodologies and tools for tracking performance indicators, including data analysis for the project.She/he will set up the data management system to the project according to information data requirements for evidence-based decision making, reporting and make sure programme learning is documented and implemented. This will include further strengthening of data collection and analysis and ensure quality compliance with donor requirements including reporting. She/he will provide ongoing support to strengthen respective MEAL mechanisms and contribute effectively to the RRM 2.0 projects overall MEAL objectives. The MEAL Lead will also support during multi-sectoral needs assessment of the existing climate risks and conflict crises. She/he will support in identifying key learnings, managing knowledge, and further strengthen the capacity of consortium partners staff on MEAL, and he/she will assist the field team in all assessments, monitoring, evaluation and reporting of all aspects of their work.

Major Responsibilities:

MEAL System Development and Management

• Ensure the development of MEAL plans, quality indicators and logical frame works with clear plans for data collection, analysis and use of information based on key performance indicators for the RRM 2.0 project through the RRM 2.0 Consortium MEAL Working Group.
• Support RRM 2.0 Implementing organizations, (IRC and partners) technical team both at head and field offices in the development of a MEAL framework with indicators for output, outcome and impact and, support the development of a strategy that informs effective programme delivery by program staff;
• Ensure that the MEAL data (reports, baseline surveys, PDM surveys and evaluations) are safely stored and accessible for RRM 2.0 Consortium project team, MEAL Technical Working Group (TWG) members, partners, managers, stakeholders, national clusters and donor;
• Provide technical leadership for consortium members and partners, MEAL TWG members in developing data collection methodology and tools, and systems for on-going data collection, analysis and reporting of RRM 2.0 project with multi-sectoral program response (WASH, ES and NFI, Health and nutrition, Protection, Multi-purpose cash transfer, and Education in Emergency);
• Assist the project team for quality delivery of the programme, by setting up MEAL system for accountability and documenting learning;
• Lead and or Participate in periodic assessments including climate risk and conflict hazards, HEA analysis, rapid needs assessment, market and feasibility assessment, PDM/KAP surveys, mid-term and end line surveys or final project evaluation in line with consortium members’ policies and standards;
• Lead and ensure Accountability to the affected communities through establishment of Complaints and Feedback Mechanisms (including the collection, analysis, reporting and actioning of complaints/feedbacks by adaptation and responsiveness).
• Support in collecting, consolidating and submitting the Indicator Performance Tracking Table (IPTT) report monthly from partners and do periodic quality checks/audits.
• Work with the MEAL WG and partners programme team to develop a culture of programme quality and knowledge-driven programming, providing support to management for evidence-based decision making processes;
• Work with the consortium members and partners team both from head and field offices in collecting, collating and timely, and quality reporting of beneficiary data for project activities; and compiling and reporting total number of beneficiaries reached;
• Support in ensuring that all consortium MEAL work is carried out in a way that is sensitive to gender and protection issues;
• Ensure RRM 2.0 uses robust ICT systems and ME information management systems, and e-learning platforms such as mobile based applications of CommCare, KoBO, Mobenzi, LMMS, intranet, communities of practice, etc. in beneficiary registration and data collection in line with the Project MEAL framework, data storage and dissemination for wider learning across teams respectively;
• Support in the development of RRM 2.0 consortium project partner databases and other data management processes including filing, update MEAL frameworks, ensuring that all records are properly organized and stored;
• Support in the design and implementation of periodic projects review meetings and lessons documentation practices
• Lead selection of appropriate external lead consultants, review of inception reports and tools designed, and monitoring of field data collection, facilitating payments, and review of final evaluation reports;

Collaboration and Coordination

• Organize MEAL working group meetings and produce reports for wider dissemination of project accomplishments, project close out and lessons documentation workshop; including external final evaluation reports that goes along with the donor reports.
• Support in organizing quarterly consortium coordination meetings to review progress; exchange experiences and key learning, and to gauge overall consortium coordination; joint monitoring visits with local and regional government representatives to track progress and draw out lessons;
• Organize quarterly MEAL TWG meetings to coordinate MEAL system implementation (harmonize practices, joint response, avoid overlap of beneficiary, approaches, standardized assistance packages, cross learning, reaching at scale) and provide oversight of the execution of MEAL processes and consortium plan to deliver large scale humanitarian response NFI provision and cash programming;
• Support consortium partners in preparing donor reports, monthly, quarter, annual and other periodic reports in line with the reporting schedule and MEAL Framework; and ensure that good quality data is presented for report writing including donor/ECHO/IA reports:
• Ensure effective common understanding among RRM 2.0 consortium Partners on MEAL objectives and frameworks and organize orientation, workshops and training;

Learning and Knowledge Management

• Organize regular project familiarization and validation workshops, biannual RRM 2.0 project review and learning events/forums;
• Support to establish MEAL innovative learning, sharing and knowledge management practices within consortium partner’s through organizing MS team view, face book, MEAL platform group; RRM 2.0 project MEAL folders at O or N-Drives as documentation, sharing, learning and knowledge management practices both in hard and soft copies;
• Support in the management and updating the consortium database of PDM surveys, assessments, final evaluation surveys and end-term results and learning from review and reflection workshops, and other programmatic learning processes and products;
• Assist in collect and document best practices,lessons, case and success stories for implemented multi-sectoral responses with the support from partners field offices based on MEAL TWG guidance, and being in line with the ECHO/IA communication and visibility guidelines;;
• Facilitate learning and sharing through review meetings and other relevant platforms among partners and project grantees and sub grantees;
• Prepare and disseminate RRM 2.0 project summary report of the key findings and learnings from the major MEAL exercises such as assessments (PDM and accountability), surveys and evaluations, review meetings, field visits, reports, organized events as key lessons learned, and knowledge management practices (Best practices, successes, failures, areas of improvement, advocacy, influencing) for PMT, steering committees and field project managers.

Safeguarding Responsibilities: -

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies