Logistics Assistant G5

DEADLINE FOR APPLICATIONS

23 October 2024-23:59-GMT+05:30 India Standard Time (Colombo)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND

The job holders report to the Supply Chain Officer, and the job holders are expected to support the partner (mainly government of SL) to manage transport and warehouse activities and respond to queries with general guidance. They are expected to manage resources and coach and coordinate a team of partners warehouse staff.  The job holder is also expected to the programme in the delivery of cash operations. The job holder is also required to support the HoSC in designing and developing capacity strengthening activities for partners.

 
KEY ACCOUNTABILITIES(not all-inclusive, nor exhaustive):

- Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of assistance to beneficiaries.

- Provide support to the government for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.

- Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements.

- Oversee inventory management (e.g. physical stock verification, reporting, etc.) at the government stores, to ensure any existing and developing issues with regards to proper stock management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed.

- Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following WFP established procedures.

- Provide technical assistance to the government to implement Food Safety and Quality activities in support of the agreed programmes related to food security and nutrition.

- Review on a periodic basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency.

- Support management of logistics vendors’ contracting activities including performance monitoring and measurement.

- Support operational pipeline analyses, assessments and operational planning for all delivery modalities.

- Process documentation for the execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.

- Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.

- Liaise with an internal and external stakeholders to support efficient cash and voucher (retail) operations management.

- Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

- Prepare letters, reports, documentation, correspondence, etc., in line with established guidelines as required.

- Collect and perform basic analysis of data to contribute to quality business information management.

- Adapt and contribute to the development of standard operating procedures and processes to continually improve the level of service.

- Any other tasks as required

QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable

Experience: 5 Years relevant work experience.

Knowledge and Skills:

• Experience maintaining a logistics database and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.

• Experience in compiling contract documentation.

• Experience in measuring service providers’ performance against set KPIs.

• Experience in administering third-party service providers’ contracts.

• Experience in providing technical business support in corporate systems

Language: Fluency (level C) in English, Sinhala or Tamil Language.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

 

Position Title: Logistics Assistant

Contract Type: Fixed Term (G5)

Contract Duration: 01 Year

Duty Station: Colombo, Sri Lanka

Nationality: Sri Lankans only

Date of Publication: 09.10.2024

Deadline of Application: 23.10.2024

This vacancy announcement is for Sri Lankan Nationals only. 

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.