PSP Individual Giving Assc

H (no hardship)FamilyFamily GS6General Service

Reason

Regular > Regular AssignmentNo2025-01-01October 23, 2024

Private Sector Partnerships Individual Giving Associate

Organizational Setting and Work Relationships

The United Nations High Commissioner for Refugees (UNHCR) is mandated to lead and coordinate international action to protect and assist refugees and other persons of concern (POC).

Private Sector Partnerships Service (PSP) sits within UNHCR's Division of External Relations (DER) and is responsible for mobilizing resources from the private sector for refugees. UNHCR has developed a Private Sector Fundraising Strategy focusing on both Individual Giving and Private Sector Partnerships, identifying priority fundraising markets and regions.

Individual Giving (IG) is targeted at the general public to secure the support of individuals through regular, unrestricted donations, cash appeals and legacies. The aim is to generate both monthly and one-time donations from individuals using various channels and methods including direct mail, face-to-face fundraising, telemarketing, digital fundraising, DRTV and emergency fundraising, with focus on strong donor loyalty and lifetime value.

The purpose is to maximize the donor base from the individual giving (IG) for UNHCR, those with the ability to provide donations of between $1 to $10.000 (depending on local market conditions, as well as scope of responsibility) per year to UNHCR.

The PSP Individual Giving Associate contributes to the IG team development, providing effective leadership and technical expertise to enable the team to operate to their full potential.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

General

• Assist in developing annual plans for acquisition, donor retention and development programme (i.e. forecasts of costs and expenses, income projections, donor figures, etc.)

• Develop, manage and improve donor servicing and communications to provide a best in class donor care with best practice standards (welcome, information, thank you letters, donor monthly newsletter, in-bound and out-bound donor emails and calls, complaints, etc.).

• Work with marketing agencies to develop contact strategies and donor journeys for different segments of the database using a variety of channels including telemarketing, digital and mail.

• Implement campaigns such as upgrade, conversion, acquisition, welcome, recapturing, loyalty, thank you, one-off calls, marketing research, upgrade middle donors, middle donors one-off and others.

• Contribute to the drafting of submissions to the National Growth Fund related to IG programs to secure funding to increase and diversify donor base.

• Assist in the development of detailed annual plan for the IG programs.

• Monitor and report on progress against the work plan, expenditure, budget and targets.

• Assist in the management of middle value donors and prospects as well as manage regular communication with IG Fundraising Unit and major donor program.

• Assist in the supervision of the donor database management and any activity related to the donor data care, ensure data entry accuracy and provide analysis of data upon request.

Donor Acquisition

Work to develop cross channel fundraising campaigns such as F2F, Digital, DRTV, Multichannel, Direct mailing, etc. and in particular for:

 a) Face to Face

• Manage the Face to Face activities, both in-house and/or outsourced.

• Assist in the development, implementation, and management of the Face to Face fundraising strategy.

• Assist in the development, management and achievement delivery of Face to Face budgets, financial targets and expenditure according to UNHCR policies on financial management, sustainability and best value.

• Manage relations with partners, contractors and suppliers to implement the program(s).

• Diversify Face to Face models, suppliers and channels (i.e. Door to Door, B2B, etc.) in order to reduce the risk of dependency.

• Develop high quality of data monitoring in order to analyse all performances per frontliner, per city, per team, per area, per location etc… in order to make the programme data driven.

• Develop guidelines, manuals and policies to ensure a solid Face to Face programme (in-house model) led by best practices.

• Adapt contents and creative as well as develop and lead tests aimed to improve response and donor retention. 

• Ensure that a location strategy, policies and communication cycle are in place in order to acquire new locations, to keep and upgrade the existing ones.

• Manage and support the creation of marketing briefs in order to create specific Face to Face campaigns based on improving the connection between the donor and the cause.

• Ensure workforce (in-house model) is managed, inducted and trained in accordance with UNHCR/PSP’s needs, policies and procedures in order to build Face to Face marketing competencies.

• Assist in proactively line manage the Face to Face team (in-house model), ensuring team(s) has clear objectives and targets set out and understood and that they fully comply with UNHCR/PSP policies and procedures.

• Manage performance of each team member (in-house model), putting improvement and development plans in place where and when required: drive a dynamic, flexible and positive working culture and ensure relevant information, databases and records are kept accurately and up to date.

• Assist in the procurement process for all supplier relationships linked to new agencies or suppliers.

b) Digital, DRTV and Multichannel

• Assist in designing and executing a long term effective and innovating digital strategy, as well as an annual action plan for all digital fundraising activities, ensuring that they are aligned with annual objectives and plan.

• Manage the relationship with external suppliers (such as copywriters or digital designers), providing digital campaign briefing to the external suppliers and providing feedback on digital media plans, working with all required suppliers to get advertising tracking in place, ensuring campaigns are executed and managed to target.

• Execute the online content as well as the implementation of digital marketing and fundraising campaign initiatives.

• Working with PSP HQ to build and maintain all online donation pages and provide feedbacks and ideas for improvements.

• Execute and review all lead generation programmes (including telemarketing) with channels integration to maximize ROI.

• Actively promote innovative way to recruit and retain supporter via digital channels.

• Maintain effective relationships with all suppliers responsible for digital fundraising to ensure that all new acquisition targets are met or exceeded.

• Assist in the procurement process for all supplier relationships linked to new donor acquisition through digital channels.

• Maintain accurate reporting and analysis in order to facilitate effective management of the digital acquisition programmes.

• Assist in working with the PSP team to prepare annual budgets for the digital programme.

• Assist with reporting related to digital fundraising, including quarterly reports, mid-year and year end reports.

c) Cold Mailing

• Assist in developing a test plan strategy for new products with technical inputs related to the production process.

• Schedule appropriate actions related to the production process to contribute to the realization of each single acquisition activity as per annual plan.

• Ensure the production process of each DM activity is carried out in line with planned timing, quantity and quality of service and coordinating with the suppliers all technical aspects of the production process.

• Assist in supervising donors’ data extraction from the database to secure names file delivery to suppliers.

• Assist in checking and approving the executive printing files, laser draft and packaging.

• Develop campaigns reporting systems and setting report templates to monitor supplier performances.

• In case of emergency, develop and implement production procedure.

• Assist in negotiating with suppliers to keep production costs at lowest level ensuring the best quality possible.

• Work on other direct marketing acquisition activities if requested (i.e. inserts production, press ad, take ones, etc…)

Donor Retention and Development

Work to develop cross channel donor cultivation activities to maximise acquisition investment and improve donor Life Time Value (LTV), such as:

• Assist in defining and supervising a data strategy.

• Execute donor journeys according to planned schedule, conduct testing among journeys, implement donor engagement activities, fostering a donor centric culture and communication.

• Develop, monitor and review supporter experience initiatives and retention program performance. Draw conclusions and make recommendations to improve future activity and feed into longer term strategic plans including legacy marketing.

• Execute donor development communications plans and fundraising activities, such as newsletter and special appeals, through a variety of media including direct mail, telemarketing, email and mobile.

• Maintain and execute the annual email communication plans as part of the donor development strategy and ensure that this is fully integrated with offline campaigns such as Direct Mail and other digital channels such as SMS and DRTV.

• Liaise with external agencies/consultant on email marketing performance optimization including the design of new email templates and email assets.

• Develop email marketing segmentation strategies and data selections aimed at delivering highly personalized and tailored email communications to increase existing supporters’ retention and income.

• Oversee the development and implementation of donor retention communication materials and activities for existing donors and for emergency appeals.

• Execute the design and production of the donor care materials.

• Support the coordination of the relation with telemarketing suppliers.

• Ensure that donor care activities comply with the requirements of local legislation and remain up to date with all relevant charity law, regulations, and codes of practice.

• Manage the execution of monthly operations of recapturing by emails/mails, thank-you to donors.

• Manage the responsiveness, depth, and quality of the relationship with donors.

• Ensure that all in-house and outsourced donor care representatives are provided with all information, including Q&A documents, necessary to handle any in-bound donor communications resulting from the donor development activities.

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

• Perform other duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable.

Certificates and/or Licenses

Public Administration,                       Business Administration,                                Economics,

or other related field.         

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Experience in private sector fundraising, sales, client/donor communication, marketing, or journalism. Proven experience working in donor retention/ development programmes. Experience in coordination of fundraising campaigns in profit or non-profit industry. Experience in fundraising related databases and software.

Desirable

Experience with the non-profit sector. Previous experience in supervising database migration and setting up a Contact Relationship Management (CRM) system. Previous experience in project management. Previous experience in managing agencies / vendor.

Experience in data analysis and segmentation.

Functional Skills

PS-Direct Marketing and Direct Response Fundraising

PS-Private sector fundraising and partnerships

PS-Fundraising-face to face, mass appeal, digital, emergency, DRTV, etc.

CO-Cross-cultural communication

CO-Drafting and Documentation

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Managing Performance

Judgement and Decision Making

Managing Resources

Cross-Functional Competencies

Planning and Organizing

Political Awareness

Analytical Thinking

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Eligibility Criteria

Applicants must be resident in and eligible to work in Canada when applying.

To be eligible to work in Canada, applicants must have one of the following legal statuses: Canadian citizen OR a (valid) Permanent Resident of Canada OR authorization in writing to work in Canada under the Federal Immigration Act (valid work permit).


Operational Context  
 

The role of PSP Individual Giving Associate will report to the Associate PSP Officer within the Individual Giving team. As the lead of our Digital Fundraising and Systems team, this role will look to simultaneously oversee the technological infrastructure of our digital fundraising platforms as well as drive fundraising strategies behind our retention digital program. From a fundraising perspective, this role will oversee and implement comprehensive digital campaigns aimed at increasing online donations and donor engagement.  

 This role will work in collaboration with the Individual Giving team towards organizational growth targets – as well as through the management of one direct report – overseeing our email program. This role will also work to improve the overall digital landscape through the upgrading of digital systems and processes including regular review and testing of donation pages, landing pages and website improvements for SEO and through acting as an expert in systems providing essential support across UNHCR Canada teams. Within this role the team lead will also collaborate with internal and external stakeholders including vendor management and our HQ colleagues– while also effectively providing digital support and guidance to our Major Gifts, Donor Care, Fundraising Operations and Ottawa Bureau teams. 

 Digital Fundraising / Digital Systems Duties 
Plan and execute multi-channel digital campaigns to increase online giving and donor stewardship;  
Plan, implement and maintain donation pages and landing pages for campaigns;  
Oversees, updates and maintains all direct response digital fundraising assets including donation forms, donation acknowledgment communications, campaign landing pages, donation vanity URLs and redirect from HQ and affiliate website;  
Conceptualize, develop and manage stewardship plans for online single-gift and monthly donors;  
Segment and analyze data for reporting, identifying new growth potential and data trends within digital channels;  

Test digital fundraising strategies to determine the best approach for donor retention and acquisition;  
Support the Senior Individual Giving Assistant (Email) with email campaigns including scheduling, content creation as needed;  
Manage agencies in the creation of digital assets for advertising, landing pages, engagement campaigns;  
Conceptualize data segmentations for donor retention digital campaigns;  
Manage third party systems for online fundraising such as Canada Helps;  
Identify and implement necessary improvements to the website and donation system to increase online giving;  
Optimize marketing automation nurturing processes;  
Monitor and report on digital fundraising campaigns;  
Work with Database Associate to ensure donor data is captured accurately in our donor relationship management system;
Assist in system migration of online platform, helping to scope initial project in terms of key data points and services provided including FinTech solutions. 
Maintaining the security of the website and working to deter fraudulent activity via donation pages. Staying up to date on updates to improving security and deterring fraud.  English

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French

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

 

Additional Qualifications

Skills

CO-Cross-cultural communication, CO-Drafting and Documentation, PS-Direct Marketing and Direct Response Fundraising, PS-Fundraising-face to face, mass appeal, digital, emergency, DRTV, etc., PS-Reporting for private sector fundraising and partnershipsBachelor of Arts (BA), High School (Required)

Certifications

Business Administration - Other, Economics - Other, Public Administration - Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn't require a functional clearance