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Document Management (Management Information System) Internship

Kabul

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Kabul
  • Grade: Internship - Internship
  • Occupational Groups:
    • Library Science
    • Communication and Public Information
    • Scientist and Researcher
    • Documentation and Information Management
  • Closing Date: Closed

Job categories IT
Vacancy code VA/2024/B5101/29059
Department/office AR, AFCO, Afghanistan
Duty station Kabul, Afghanistan
Contract type Intern
Contract level Intern
Duration 4 months with possible extension
Application period 10-Oct-2024 to 26-Oct-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Key Responsibilities:
A. Document Organization and Management

  • Assist in organizing, indexing, and maintaining both physical and digital document repositories to ensure easy access and retrieval.

  • Help classify and tag documents according to the project’s taxonomy and document management standards.

  • Support in retrieving and archiving documents, ensuring they are accessible to authorized personnel and stored securely.

  • Ensure all document management activities comply with UNOPS data protection and privacy policies.

B. Data Analysis, Reporting, and Visualization

  • Assist in developing reports and dashboards using Looker Studio and BigQuery to support decision-making and project analysis.

  • Help analyze project-related data to identify trends, areas for improvement, and performance indicators.

  • Contribute to transforming raw data into actionable insights for internal and external stakeholders.

C. MIS application Testing and Enhancements

  • Participate in testing the MIS, providing feedback on system performance and identifying areas for improvement.

  • Assist in documenting the database structure and aligning it with project data management objectives.

  • Collaborate with the Data Management Specialist to ensure that any necessary system improvements are implemented.

D. Process Standardization and Documentation

  • Assist in documenting and standardizing document management processes to ensure consistency across the project.

  • Help in refining and improving standard operating procedures (SOPs) for document and data management.

  • Work with team members to ensure that the project’s document management systems align with organizational standards.

  • Help develop training materials and resources for ongoing capacity building within the team.   

E. Learning Objectives This internship provides hands-on experience and growth opportunities in the following areas:
  • Document Management and System Optimization
  • Data Visualization and Reporting
  • MIS application Testing and Improvement
  • Collaboration and Communication

Education/Experience/Language requirements

Education and Qualifications:

  • Applicants must have completed a degree in Information Technology, Computer Science, Information Systems, or a related field from a recognized university in Afghanistan within the last 4 years.

  • Familiarity with document management, library sciences, or related fields is an asset.

  • Strong attention to detail, organizational skills, and a methodical approach to handling documents are essential.

Experience:

  • No specific professional experience is required for this position;however, familiarity with document management practices and data visualization tools is an advantage.

Language requirement:

  • Fluency in English – both written and oral

  • Fluency in Dari and Pashto – written and oral
This vacancy is now closed.