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Finance Assistant

Amman

  • Organization: IRC - International Rescue Committee
  • Location: Amman
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Shared service Unit (SSU)

The Shared service Unit (SSU) is an operational center of excellence providing workplace solutions and operational support to the hosted units and country program based in Amman. The SSU was set up to inject energy and synergy with the objective of providing succinct support services to the IRC entities hosted in Amman. Currently, the MENA (Middle East and North Africa) regional office, Jordan Country program and the Occupied Palestine Territory (OPT) emergency response are all hosted and supported by the Shared Services Unit (SSU), which is currently providing operational support to a total of over 200 staff members. The objective of the SSU is to eliminate duplication and leverage on economies of scale to provide efficient and effective services to its stakeholders. the global operations.

Job Purpose/Objective

The SSU office is seeking to fill the position of Finance Assistant based in Amman. The Finance Assistant shall report to the SSU Finance Manager, with the oversight and guidance of the SSU Deputy Director.

Working hand in hand with the Finance Manager, the Finance Assistant shall help in the day-to-day accounting operations in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP). procedures and donor compliance.

Key Responsibilities.

Accounting, Compliance and Monitoring

  •  Prepare Journals and uploads to accounting system (Integra) along with relevant supporting documents for review and validation by finance manager and approval by SSU Deputy Director.
  • Input of Bank Payments into the online bank payments system in readiness for review by the Finance Manager.
  • Follow up with Finance Manager as well as SSU Deputy director to ensure timely authorizations and approval of payments.
  • Prepare monthly bank reconciliations for review and verification of Finance Manager
  • Input of New Vendors into the online bank payments system in readiness for review by the Finance Manager
  • Tracking and following up with SSU hosted Staffs operations bills and ensuing they are paid in time.
  • Processing of staff’s travel advances and staff travel expenses reimbursements
  • Supporting the petty cash system as guided by the Finance Manager and according to the petty cash SoP.
  • Support Finance Manager in the reconciliation of balance sheet accounts as part of the monthly/quarterly and yearend accountancy closure
  • Prepare monthly vendor reconciliations to ensure any outstanding amounts are actioned in the following month through weekly meetings with Finance, administration, and supply chain teams.
  • Prepare adjustment journals to be posted in the system during month end close out to be reviewed by finance manager and approved by SSU deputy director.
  • Share remittance advice with the vendors for all processed vendor payments.in coordination with supply chain
  • Check all the bank statements regularly for any receipts and other peculiar items and notify your supervisor accordingly
  • Ensure that payroll deductions including social security and income tax is paid to respective institutions on monthly basis
  • Ensure internal controls and policies as well as authorization matrix is checked and followed for all types of payments
  • Ensuring completeness and accuracy of supporting documents attachment on payment requests

Filing

  •  Maintain an organized, well-documented and sequential filing system for payments on the Box Folders.
  • Respond to internal/external audit request in coordination with Finance Manager

Minimum Qualifications:

Required Experience and Qualification:

  • At least 2 years of Accounting Experience
  • A bachelor’s degree in finance/business administration
  • Proficiency in Microsoft office software with a bias in Ms. Excel, PDF and other collaboration tools and preferably having a working knowledge in ERP.

Demonstrated Skills and Competencies:

  • Flexible and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
  • Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
  • Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor while maintaining a high level of confidentiality.
  • Excellent interpersonal, organizational, and time management skills.
  • Ability to work in and as a team.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
This vacancy is now closed.