Senior Reporting Assistant

Grade

GS5General Service

Reason

Temporary > Temporary Assignment/ AppointmentA (least hardship)Family<p></p><p></p> 2024-11-112025-05-10October 28, 2024

Standard Job Description

Senior Reporting Assistant

Organizational Setting and Work Relationships
The Senior Reporting Assistant will fulfil internal and external reporting requests. The incumbent is supervised by the Reporting Officer or another professional or more senior local staff depending on the staffing structure of the Office.

The Senior Reporting Assistant is expected to have contacts within the Organization and outside the duty station, as well as with partners and other stakeholders to collect information and monitor programme activities.


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Stay abreast of the operational developments and assist in the preparation of briefing notes and reports.
- Assist in consolidation of data and facilitate the preparation of periodic reports including Sitreps, Fact Sheets and other activity specific reports and in preparations of interviews to the local media and background briefings to the international media.
- Update regularly the relevant information tracking system(s), adhere to electronic filing requirements.
- Provide administrative support in routine services and activities within the Unit
- Accompany visits of foreign delegation and the media to refugee sites in the region, giving appropriate briefings, interpreting support and commentaries.
- Work closely with relevant colleagues to contribute to accurate and standard data presentation.
- Prepare and distribute meeting minutes in a timely manner.
- Consolidate and provide inputs for donor reports.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

- Perform other duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Journalism, Social Science, Humanities
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc). Excellent communication and strong interpersonal skills

Desirable
Training relevant to function of the position including Programme Management - Level 1.

Functional Skills
*IT-Computer Literacy
CL-Multi-stakeholder Communications with Partners, Government & Community
CO-Drafting and Documentation
DM-Data Management
PG-Programme Analysis
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.


All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

UNHCR Moldova is looking for a Senior Reporting Assistant, G5 for a period of 6 months, with the possibility of further extension, subject to performance and availability of funds.

The selected person will be joining the External Relations Unit, responsible for reporting, resource mobilization, communication, and partnerships for advocacy purposes with the civil society, refugees, other UN agencies, government, and private sector. The person will work in close collaboration with the External Relations team under the supervision of the Associate Reporting Officer and primarily perform the functions as per the Job description.

The candidate must demonstrate excellent writing and analytical skills. To be able to communicate clearly and effectively in writing and orally is key, as the position involves development of reports and factsheets, proposals and appeals, and other communication products. In addition to liaise with internal and external partners to gather information.

We are looking for a dynamic individual, that stays abreast of the operational developments and the socio-economic and political context of the country, and the region. In addition, the candidate is expected to have proven interpersonal, organizational and teamwork skills, as well as ability to work in rapidly changing environment.

Knowledge of the funding environment and experience in reporting for the social sector is an asset.

Working experience with UN/UNHCR or other international organizations, and/or previous experience on refugee or migrations issues is an added advantage.

Excellent knowledge of English and Romanian is required, as well as a working level of Russian.

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.


General information:

This position is open to applications from internal and external candidates, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.

Candidates must meet the essential minimum requirements of the position and must have either Moldovan citizenship or the legal status necessary to work in Moldova.

UNHCR’s workforce consists of many diverse nationalities, cultures, languages and opinions. We seek to sustain and strengthen this diversity and to ensure equal opportunities, as well as an inclusive working environment, for our entire workforce. Joining us means living, sharing and promoting these core values of inclusion, diversity and gender equality.

Applications are encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

UNHCR reserves the right to retain applications and consider external candidates applying to this post for other similar positions with UNHCR at the same grade or lower level and with similar job descriptions, experience, and educational requirements for the appointment of a shorter duration (Temporary Appointment).

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).


Remuneration & Benefits:

A competitive compensation and benefits package is offered. The annual net salary is between MDL 324,405 and MDL 378,470 depending on relevant experience, excluding dependency allowances (if applicable), mandatory medical insurance and pension fund enrollment.

For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations: https://onehr.un.org/salary-survey/#/viewdutystation/636b9e0899530c554d34b467.This position doesn't require a functional clearanceRomanian

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Russian

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English

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Skills

CL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, DM-Data Management, IT-Computer Literacy, PG-Programme Analysis

Education

Certifications

https://icsc.un.org/Home/SalaryScales