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Storekeeper

Kyiv | Dnipro

  • Organization: WHO - World Health Organization
  • Location: Kyiv | Dnipro
  • Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Logistics
  • Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

DESCRIPTION OF DUTIES

  1. Manage the inspection of all incoming consignments of medicines and equipment in terms of quality and quantity, verifying them against the purchase orders and shipping documents.
  2. Ensure the sharing of WHO goods information with warehouse staff to maintain the accuracy of the administrative stock database.
  3. Ensure a proper storage arrangement of drugs and medical supplies and equipment according to WHO Standard Operating Procedure for the Storage and Handling of Drugs, Medical Supplies, and Equipment.
  4. Undertake quality data entry of inbounds and outbounds of the goods stored in both warehouses in Kyiv through GIMS/BMS systems.
  5. Notify supervisors and prepare reports for pre-expired goods, goods delivered in a damaged condition or wrong quantities for initiating insurance claims or return of items.
  6. Maintain records and monitor receiving reports and delivery notes of medical supplies and equipment, including documents of local and global purchase orders.
  7. Maintain regular contacts with WHO Shipping officer to exchange on shipping documents compliance with the received goods.
  8. Participate in the timely delivery and distribution of medical supplies and equipment to Ministry of Health, clinics and other public health centers as well as WRO, based on the received requests and ensure appropriate receipts are received.
  9. Participate in periodical physical inspection of items in stock and give input for disposal of obsolete and old items. Prepare monthly report with stock positions expiry dates and the arrival of new stock.
  10. In collaboration with the logistics and procurement assistant, follow up with concerned parties for the receipt of deliverables and finalization of payments.
  11. Brief other store keepers on drugs storage SOPs.
  12. Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education.
Desirable: Training related to the management and movement of medical goods.

Experience

Essential: At least three years of progressive experience in the area of warehouse operations, transportation and/or logistics.
Desirable: Relevant experience in the UN system.

Functional Knowledge and Skills

  • Good excel skills and good knowledge of stock management systems (e.g BMS)
  • Good filing and organizational skills
  • Demonstrated time and stress management skills
  • Good knowledge of WHO rules, manuals, practices/procedures and routines is an asset

Other Skills

  • Ability to operate PC and good knowledge of Microsoft applications
  • Knowledge of BMS/GSM/Oracle applications.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Knowing and managing yourself

Use of Language Skills

Essential: Excellent knowledge of English and Ukrainian.
Desirable: Knowledge of any other official UN language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 16,694 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level.
  • Only candidates under serious consideration will be contacted.
  • A written test and/or an asynchronous video assessment may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of thedegree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institutionaccredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United NationsEducational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professionalcertificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity ofsecuring the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide ageographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disabilitystatus, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  • The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresentedand underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
  • Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonableaccommodation should be sent through an email to reasonableaccommodation@who.int.
  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical andprofessional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuseof authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report toWHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated historyof SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • For information on WHO's operations please visit: http://www.who.int.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-lifebalance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointmentwill normally be considered.
  • Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertakinga WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services(SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must beshared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry orexit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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This vacancy is now closed.