Field Coordinator Re-Advert

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.

Job Overview/Summary: 

The Field Coordinator is responsible for handling the overall management of the IRC field office and all program implementation in Northwestern, Central and Southern zones of the Tigray region. The position holder serves as the official IRC representative in the field office, upholding the mission, mandate, and policies of IRC. He/she will become the focal person for the safety and security of IRC staff and assets at the field office level

Major responsibilities include:

General Program

·Implement programs reflecting the spirit of IRC’S mission statement.

·Be responsible for the management of grants including the timely implementation of planned activities and appropriate expenditure of funds.

·Continually and vigorously search for new program ideas and activities.

·Assist each program manager with technical advice and support and travel regularly to the program sites.

·Assist in writing project proposal narratives and budgets.

Policy Implementation

·Ensure the event and consistent implementation of IRC/Ethiopia policies, manuals, and procedures.

·Ensure IRC WAY and the organization policies implemented accurately, and employees are well aware of the how-to raise concerns.

·Make recommendations for policy revision.

·Maintain local policies, especially regarding security and local staff personnel administration.

Supply Chain

·Ensure the maintenance of a system for supervising and identifying all IRC assets.

·Ensure that all contracts with suppliers and vendors are legal and protect IRC to the fullest extent possible.

·Supervising the field office SC department and the functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage,

·Ensure organization, planning, and maintenance of the fleet and equipment, and the functioning of the means of communication appropriate at the field office.

Human Resource Management

·Supervising and motivating direct reports, following up their performance, providing mentoring, ensuring staff development, and enabling high performance.

·Provide counseling and support in the resolution of employee relations problems. Take disciplinary action within the IRC’s personnel policies when vital.

·Participate in the selection of new staff. Including: interviewing, skill assessment, general information on working and living conditions, and security briefings.

·Conduct a biannual review of all staff. Include overall performance and achievement, identifying areas for individual or group training.

·Delegate program duties in a responsible manner. Provide leadership; promote professional working relationships and inspire staff members to lead their staff and programs within budget and goals.

·Place an active strategy for delegating management responsibility among IRC staff.

·Maintain a system for regular staff evaluation, and standard procedures for new position posting, interviewing, and applicant selection.

Security, Health and Safety

·Develop and implement security policies addressing local conditions and maintain an evacuation plan which is familiar to local staff and headquarters.

·Coordinate security planning and systems with the UN, partners, and local authorities.

·Conduct regular discussions to identify and resolve approaches to address staff’s stress levels and sense of security.

·Developed strict local vehicle safety policies and assure that they are consistently implemented.

·Monitor security situations and produce security status reports.

Communications and Authorizations

·Report in a timely and detailed way on all health problems, security developments, or criminal incidents to IRC staff or property.

·Assure that accurate channels of communication are maintained and respected. Regularly collaborate with the concerned body on all matters of significance to the program, staff, and regional affairs.

·Write monthly reports on programs, administrative, finance, and logistics matters.

Financial Management

·Financial and administrative oversight of the field office, including approving cash expenditure, maintaining operations with the operating budget, approving payroll, travel expenses, office matters.

·Field office compliance with contract and donor guidelines and requirements.

·Timeliness and completeness of Filed Office financial reports.

Representation

·Build and maintain a positive working relationship with partners, local government, and staff.

·Meet regularly with local authorities, INGOs, NGOs, and UN agencies to foster goodwill and support for all program activities.

·Actively pursue coordination and working relationships with other NGOs and partners.

Safeguarding Responsibilities

·Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]

·Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies