Programme Assistant (Anti- Corruption)

The United Nations Office on Drugs and Crime (UNODC) is a global leader in the fight against illicit drugs and international crime, including corruption. It is a leading provider of specialized assistance to governments for addressing the legal, criminal justice and rule of law aspects to counter corruption, narcotics, crime prevention and terrorism. It operates in all regions of the world through an extensive network of field offices.
The UNODC Regional Office for Southeast Asia and the Pacific, based in Bangkok, is seeking to recruit a Programme Assistant who will support the implementation of activities in Papua New Guinea under the Preventing and Countering Corruption in Papua New Guinea (PNG Anti-Corruption Project). The PNG Anti-Corruption Project is jointly implemented by UNODC and the United Nations Development Programme (UNDP) and seeks to provide technical assistance to the Government of Papua New Guinea and non-State actors to strengthen their commitment and capacities to address corruption in line with the United Nations Convention against Corruption (UNCAC). This, in turn, seeks to more effectively progress the achievement of the Sustainable Development Goals for the benefit of all Papua New Guineans.
 

Duties and Responsibilities

Under the direct supervision of the Adviser (Anti-Corruption) in Port Moresby, the Programme Assistant will be responsible for providing a range of administrative and logistical support to the implementation of UNODC activities under the PNG Anti-Corruption Project in Papua New Guinea.
Specific tasks to be performed by the Programme Assistant:
The incumbent will fulfill the following tasks:
 

Assist in initiating and finalizing budget revisions, work plans, notes to the file, etc. to facilitate the implementation and monitoring of the assigned Project activities;

Assist in initiating and finalizing budget revisions, work plans, notes to the file, etc. to facilitate the implementation and monitoring of the assigned Project activities;

• Organize international and national conferences, meetings, training and workshops held in Papua New Guinea, the Pacific region and beyond, and travel to the events' location if needed;
• Prepare travel plans and organize travel dates for participants to UNODC events, and for UNODC staff as required. Prepare travel requests to be sent to the travel agents to issue air tickets, request payment of Daily Subsistence Allowances (DSAs) and terminal expenses when needed, and determine appropriate budget lines;
• Prepare any document required for consultants’ contract issuance/management and follow up on payment requests of their fees as per their terms of reference;
• Provide support to assigned projects and to relevant UNODC personnel in Port Moresby and Bangkok on aspects related to the preparation of payment requests in the UNODC administrative systems (Umoja and ProFi), as well as payment reconciliation and expenditure verification. Follow up with the UNDP Country Office in Papua New Guinea on project expenditures and payments;
• Plan and organize the procurement of goods and services required for the assigned Project, ensure compliance with, and verify, regulations and procedures to be applied when procuring goods or services. Conduct low value procurement (up to US$ 10,000) and initiate procurement processes for all types of goods and services required under the assigned Project;
• Collect and compare offers from vendors and liaise with the UNODC Procurement Team in Bangkok and relevant personnel at UNDP Country Office to ensure abidance with relevant UN rules and regulations. Liaise with bidders and vendors, and follow up with suppliers and expediters to ensure timely delivery;
• Complete administrative workflows in relation to the handover of equipment to Member State institutions and liaise with the UNODC personnel in Bangkok in charge of asset management;
• Support the closing of administrative workflows in relation to the procurement of goods and services after they have effectively been received, and liaise with UNDP Country Office and relevant UNODC personnel in Port Moresby and Bangkok to provide/obtain the necessary documentation;
• Contribute to the development of administrative and financial guidance for UNODC programme personnel in Papua New Guinea and the Pacific region, and contribute to exchange of information among colleagues to identify and spread best practices and experiences;
• Draft correspondence and contribute to project documents;
• Contribute to developing and maintaining a filing system for the Project;

Perform any other work-duties as required.

• Professionalism: Project administration experience and skills, and understanding of theories, concepts and approaches relevant to technical assistance and international relations. Knowledge of the mandates, priorities and operational modalities of UNODC. Good analytical and problem-solving skills, including ability to identify and contribute to the solution of problems/issues; sound judgment and political sensibility.
• Planning, organizing and managing performance: Ability to plan own work, manage conflicting priorities and to use time efficiently. Ability to organize and implement activities and outputs. Ability to maintain focus and pay attention to necessary details.
• Teamwork: Good inter-personal skills and ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.