Supply Officer, NO2, Asmara, Eritrea #19144 (For Eritrean Nationals only)

The Supply Officer reports to the Deputy Representative Operations. The Supply Officer provides technical and operational support and is responsible for managing the supply chains of country office. The supply chain operations include planning, procurement, contracting, as well as monitoring of supplies, services and construction works. The incumbent supports management collaboration with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems and partners on supply chain management.

The United Nations Children’s Fund (UNICEF) in Eritrea is inviting applications from suitably qualified applicants for the post of Supply Officer, NOB, # 19144, Asmara, Eritrea.

TYPE OF APPOINTMENT:  Fixed Term Contract

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, provision!

Key Functions/Accountabilities:

• Supports Programme sections and Operations in the process of developing their procurement/supply plans for goods and services.
• Undertake activities for local purchases (goods and services, implementation of new LTAs and extension of old ones before expiration dates).
• Follows implementation of the office’ Supply plan (issuance of solicitation and monitoring of closing dates, opening, technical evaluation, awarding of bids and preparation of bid narratives).
• Prepares submissions to CRC (submission of supplier/service provider financial statements to SD for clearance request, preparation of submission drafts in collaboration with Programs, sharing of submissions with the CRC committee, convening of CRC meetings).
• Plans and organizes CRC meetings, provide secretarial services and produce minutes within 48 hours of CRC meeting.
• Creates bidding documents such Request for Quotations (RFQs), Invitation to Bid (ITB), Requests for Proposals for Services and Works Procurements (RFPS) in Vision, SAP based UNICEF enterprise software package.
• Reviews contracts for services and purchase orders (R1 level) for approval/authorization by the Supply Specialist for (R2 level) (follow-up of execution schedules, share bottlenecks with the Supply Specialist, follow-up of corrective measures)
• Creates Purchase Orders, Contracts in Visions and issues to suppliers and service providers and monitors implementation and closure in Vision, SAP based UNICEF enterprise software package. Transmits to the Supply Specialist for verification and signature within the limits established by the Table of Authority.
• Maintains and updates and monitors performance of suppliers in respect of delivery time, quality of supplies, delivery notes, submission of invoices and payments.
• Monitors the execution of service contracts with the requesting sections / units of these contracts, closes contracts and requests evaluation of these contracts from the requesting sections/units.
• Prepares monthly report on contract execution and sharing with Program and Operations.
• Coordinates supplier database updates activities, plans and organizes assessment of new suppliers.
• Maintaining up-to-date and complete records of the purchase of goods and services from the expression of needs, the initiation of the order until delivery.
• Participates in End User Monitoring missions with Programs, issues report with findings, identifies constraints and makes recommendations for corrective actions.
• Prepares tender documents, solicitation and performs the technical and financial evaluation of the offers
• Reviews the performance of the LTA holders and make recommendation for their extension and/or non-renewal based on their performance and/or as recommended by the CRC.
• Shares UNICEF Supply Chain data information on supplies and deliveries and service contract status to Program and Operations Sections and follows up for actions with suppliers, service providers, and programme and operations sections staff.
• Support partners in the development of specifications for Procurement services orders in order to determine the costs estimates.

 To qualify as a champion for every child you will have:

 Education: A university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, or any other related field.

Work Experience:  A minimum of 2 years of relevant experience, at the national or international levels, in supply, logistics, procurement, contracting, administration and any other relevant fields is required. Experience in the following areas is an asset:

• Understanding of development and humanitarian work.
• Experience in emergency.
• Experience in Health supply chain management.

Language Requirements: Fluency in English mainly and knowledge of local language is a requirement. Knowledge of other UN languages is an asset.

UNICEF’s Core values   

• Care, Respect, Integrity, Trust, Accountability, Sustainability.

The UNICEF competencies required for this post are…

Demonstrates Self Awareness and Ethical Awareness (1); Works Collaboratively with others (1); Builds and Maintains Partnerships (1); Innovates and Embraces Change (1); Thinks and Acts Strategically (1); Drive to achieve impactful results (1); Manages ambiguity and complexity (1)

Familiarize yourself with our competency framework and its different levels.

Qualified Female Candidates and persons living with disability are highly encouraged! 

CANDIDATES SHOULD PROVIDE EVIDENCE OF COMPLETION/EXEMPTION FROM NATIONAL SERVICE. PLEASE NOTE THAT COMPLETION/EXEMPTION OF NATIONAL SERVICE IS A REQUIREMENT.  COPY OF CARD/EXEMPTION MUST BE ATTACHED.  APPLICATIONS WITHOUT THIS REQUIREMENT WILL NOT BE CONSIDERED. 

Please note that UNICEF is a smoke-free environment.

In the online application, candidates should complete the online P11, upload their recent CV, highest academic qualifications, national service completion certificate and other relevant qualifications.

Applicants interested in the position mentioned above can visit the UNICEF Office, located at  Hday Street, just before Hotel Asmara Palace, to submit their applications online.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.

According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. In UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

Remarks:

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.