Business Support Assistant/Driver SC 4

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANISATIONAL CONTEXT:

In 2018, WFP established its presence in the Caribbean with a Multi-Country Office in Barbados to offer support to 22 countries and territories across the English- and Dutch-speaking Caribbean through emergency preparedness and response, and technical assistance and capacity strengthening programmes.

In times of crisis, WFP works with partners to provide direct assistance when events surpass national and regional capacities by delivering food, cash or voucher assistance, or through emergency logistics or emergency telecommunications service provision.

The WFP Caribbean Multi-Country Office’s technical assistance and capacity strengthening programme focuses on vulnerability analysis and mapping; end-to-end supply chain management; shock responsive social protection; food systems strengthening; and climate risk financing.

JOB PURPOSE:

To provide efficient and effective business and administrative support and whenever required provide safe and reliable transportation of authorized personnel and/or commodities in Belize. Following the guidance outlined in Directive RMM2018/002, the employee would be required and authorized to comply with and conduct driver responsibilities accordingly.

This position reports to the Head of the Belize Satellite Office or their designate.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Gather information with clear direction to support the drafting of documents, preparing reports by other staff, and update/maintenance of database/records.
• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
• Respond to queries and escalate where appropriate, in order to provide a timely and accurate service.
• Provide guidance on routine business support methods and practices to colleagues to ensure services are delivered consistently and to the required standards.
• Facilitate upkeep of the Office premise including repairs and maintenance, janitorial, security, etc.
• Maintain adequate inventory of office supplies and visibility items and ensuring request is made to replenish stocks.
• Provide support in Travel for Guyana Office, including providing assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorized destinations.
• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
• Keep accurate record of cash and petty cash journals and submit monthly reports in a timely manner.
• Maintain a standard set of systems and files, to ensure information is accurate and readily available for the finance function.
• Provide transportation of authorized personnel, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services, including meeting official personnel and visitors at the airport.
• Ensure cleanliness, good condition, service schedule adherence, and general maintenance of the vehicles including all equipment.
• Maintain legal compliance of WFP vehicle(s), and efficiently plan and coordinate WFP vehicle maintenance to ensure vehicles are fully equipped with required travel authorisations and supplies, assigned equipment on board is in a good condition to support safe and efficient services.
• Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
• Any other related duties as assigned.

OTHER POST REQUIREMENTS (details to be determined by Post Managers):

WFP provides emergency response support to the 22 English and Dutch-speaking countries in the Caribbean. In this role, the incumbent may be required to:

• Support the Finance and Administration Unit's emergency response activities.

• Deploy to affected countries to assist with Finance or Administration operations as required.

• Work beyond regular working hours to support emergency response efforts

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:

Education:

• Completion of secondary school education.
• Formal driver training with a valid driver’s license to operate light vehicle such as a motor van or pickup.

Experience:

• Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
•  Experience driving safely and responsibly complying with the applicable driving laws, driving a manual or stick shift vehicle.
• At least two years of experience in a driver role would be an asset.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Ability to independently execute work processes and routines with minimal supervision.
• Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.

• Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads/waterways and conditions, and security issues.
• Knowledge of safety standards and safety equipment (e.g. fire extinguishers, buoyant wearable safety devices, etc.).
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Basic skills to assist in case of emergency, knowledge of first aid basic methods.
• Knowledge and ability to use radio, email, telephone and other applications.

Language:

Fluency in both oral and written communication in the English language

TERMS AND CONDITIONS

Who Can Apply?

• This position is open to nationals of Belize, individuals legally authorised to work in Belize and CARICOM member states and associate members. CARICOM Nationals applying for National position outside of their home country bear sole responsibility for required actions or expenses related to relocation, accommodation, repatriation and any other living expenses,etc. A CARICOM Skilled National Certificate is a pre-requisite of employment for successful candidates who are not from the country for which the position is advertised.

Employment Particulars

• Type of position: Short Term, Full Time
• Type of Contact: Service Contract Level 4 (SC 4)
• Duration on Contract: 12 months. This contract is eligible for extension. Extension of contracts will be based on satisfactory performance and operational requirements.
• Duty Station: Belmopan, Belize
• Travel Requirements: The WFP Caribbean Office cover the 22 English and Dutch speaking Caribbean countries. The selected candidate may be required to travel from time to time, both regionally and internationally, to support missions, emergency responses, training etc. As such full medical clearance will be required.

Benefits and Entitlements

• Competitive Salary
• Up to 30 Days of Annual Leave
• Pension Contribution
• Learning and Development Opportunities
• Health, Life and Disability Insurance
• Sick Leave and Compassionate Leave

• Parental Leave (birth and non-birth parents)
• Remuneration: The salary for this position starts at BZD $2442.44 per month.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.