Administrative and Finance Assistant

UpdateThe UN Rwanda, through the Senior Human Rights Advisor’s Unit (SHRA), ensures the integration of human rights into its activities, particularly in implementing the United Nations Sustainable Development Cooperation Framework (UNSDCF) and Sustainable Development Goals (SDGs). By employing a Human Rights-Based Approach (HRBA) to development, the strategy prioritizes inclusive, participatory mechanisms aligned with the Leave No One Behind (LNOB) principle. Key interventions include Supporting the implementation of international human rights treaties and mechanisms; Providing technical assistance to Rwandan institutions on human rights; Developing human rights-compliant legislation; Promoting public awareness of human rights; Embedding HRBA in development work; Mainstreaming human rights in UNSDCF and SDGs execution. In 2020, the UN Country Team (UNCT) established the “One-UN Rwanda Human Rights Task Force” (HRTF), chaired by the Senior Human Rights Advisor, to enhance human rights programming and institutional capacity. The HRTF advises the UNCT and national partners, focusing on implementing recommendations from the Human Rights Council's 2021 Universal Periodic Review (UPR). These recommendations strengthen cooperation between the UN and Rwanda in advancing human rights.

In 2021, the Senior Human Rights Advisor’s Unit, in partnership with OHCHR-CARO and the Swiss Agency for Development and Cooperation (SDC), launched a project to strengthen Rwanda's National Commission for Human Rights (NCHR) and Civil Society Organizations (CSOs). The project, formalized through a Memorandum of Understanding on 8 August 2021, involves grants and training for the NCHR and selected CSOs, chosen annually by a steering committee. A national UN Volunteer will support implementation, under the leadership of the SHRA and in coordination with OHCHR-CARO. The initiative aims to centralize and enhance human rights training while aligning with the OHCHR’s 2022-2023 Management Plan and Rwanda’s 2022 Annual Work Plan. It focuses on integrating human rights into sustainable development and advancing international human rights mechanisms.

Under the direct supervision of the Senior Human Rights Advisor, the volunteer will undertake the following tasks:
• Draft administrative correspondences.
• Provide all administrative support for the implementation of the activities.
• Draft specific budgets and payment rosters for various activities in Rwanda, ensure procurement and logistic requirement per activity.
• Elaborate financial reports and close budget of activities.
• Prepare travel authorization and proceed with formalities of daily subsistence allowance payment.
• Ensure verification and payment of all local travel claims.
• In cooperation with OHCHR Geneva (Grants Committee, finance, Africa Branch) and the OHCHR-CARO, ensure verification and payment of grants to selected Rwandan NGOs and the NHRI.
• Assist in the procurement of the assets/materials of the project.
• Manage the project’s assets.
• Proceed with the item’s physical verification inventory, identify all assets with bar codes, and keep the inventory always updated.
• Update the local expenditure monitoring table for the project.
• Ensure proper archiving of financial documents in the shared folder.
• Manage the project’s budget.
• Draw the attention of the supervisor on possible budget overruns.
• Prepare the project financial reports.
• Assist on logistics aspects for the organization of workshops and trainings.
• Liaise with vendors to get quotations.
• Assist in the creation of vendor profile of service providers.
• Prepare documentation for the payments of service providers.
• Prepare end of year, quarterly narrative, and financial reports on the progress of the project.
• Participate in meetings and activities related to the project on behalf of the SHRA Unit.
• Support the SHRA Unit in planning, implementing training workshops, programmes and human rights promotion activities in cooperation with the government, national institutions, NGOs and the UNCT.
• Any other related tasks as may be required or assigned by the supervisor.

Special notice

The OHCHR is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this assignment.