Logistics Officer Ukraine Odessa

This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities
The purpose of the officer position is to provide support for the implementation of procurement functions in Southern Ukraine.

Generic responsibilities:
1. Ensure adherence with NRC policies, tools, handbooks, and guidelines
2. Implement delegated support function portfolio according to the plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the support function

Specific responsibilities:

Procurement

Ensure procurement activities are carried out in a transparent and accountable manner at the area office that includes procurements requested from other parts of Southern Ukraine and follow all NRC/Donor Regulations.
 

• Advise other departmental staff in preparation of certain documents that are related to payment procedures.
• Confirm all paperwork processes are correct before submission to finance
• Assist in local market assessments if required to do so.
• Assist in the preparation of documentation for bids committee meetings.
• Assist in tenders and preparation of and ensure it is complaint with NRC and donor regulations.
• Ensure management of Agresso, through procurement tracking processes and workflows and communicate on any issues that my occur.
• Preparation of all reports and KPIs as requested by Country Office.
• Assist in any duties in relation to procurement processes, as defined by logistics regulations.

Other Duties

• To carry out other logistics duties as assigned in other departments as temporary relief, if required to do so.

Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
-Finance, HR, Admin, and Programme Team.
-Logistics in Country Office

Scale and scope of the position
Staff: Logistics Officer
Stakeholders: Logistics cluster, UN agencies, INGOs, local NGOs, civil society, governmental bodies, Companies and VendorsInformation: Legal or compliance:Agresso, Intranet, and Monthly logistics report (procurement, asset and TerraMarr system) Term of employment, vendors, donors, NRC anti-corruption policy, etc

2. Competencies
Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Generic professional competencies:
• Minimum of 1 year of experience from working as a Logistician in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position's responsibilities
• Ability to work flexibly including weekends, and willingness to travel and work in rural locations and live in basic conditions.
• Ability to speak the local language (Ukrainian) with a good knowledge of English language

Context/ Specific skills, knowledge, and experience:
• BA Degree in Supply Chain Management, Logistics or equivalent
• More than or equal to 2 years of experience in the humanitarian sector
• Microsoft Word/Excel skills

Behavioral competencies:
These are personal qualities that influence how successful people are in their job. NRC's Competency Framework states 12 behavioral competencies, and the following are essential for this position:
• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.