Management Services Officer - Fleet, Fuel and Travel

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ABOUT MANAGEMENT SERVICES UNIT AT WFP CHAD

Management Services is managing a large portfolio of services (Fleet, Fuel, Assets, Engineering, Protocol, Travel, Guest Houses, Space management, OSH, Accessibility, etc.), to support the programmatic and logistics functions in N'djamena and in the 14 other locations where WFP has a presence.

This position is based in N'Djamena and reports to the Head of Management services Unit, under the general supervision of the Deputy Country director for Enabling Services.

THE ROLE

The incumbent will work under the direct supervision of the Head of the Management Services Unit (Administration) and will be responsible for the day-to-day management of the fleet, the fuel and the travel. He/She will be the main focal point for the data reporting for fleet, fuel and travel and for the management of the dedicated platforms. He/She will supervise a multi-tasks team and work closely with the Admin and Finance staff in the field and with Head of the suboffices to respond in time to their operational needs and collaborate with the Management Services team to reach out the Unit's objectives.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

• Contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.

• Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.

• Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.

• Manage the existing resources in the area of responsibility (e.g. fleet management, Fuel management and Travel (road and by air) management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.

• Facilitate the compliance of the services provided (e.g. fleet management, Fuel management and Travel (road and by air) management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.

• Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

• Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.

• Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.

• Support the capacity building of WFP staff and partners through the organisation or design of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.

• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

• Other as required.

Critical success factors:

• Resourcefulness, initiative, maturity of judgement, tact.

• effective working relations in support of work conducted by other officers.

• Ability to prioritize work and handle multiple tasks at the same time.

• Ability to deal patiently and tactfully with people of different national and cultural backgrounds

QUALIFICATIONS AND EXPERIENCE

Education: University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration.

Experience: At least 3 years of experience with a master's degree or additional years of experience with a bachelor's degree

Language: Fluency (level C) in both French and English language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has gained experience in administration.

• Has provided direction and instruction to more junior staff members within area of expertise.

OUR VALUES

• Integrity
• Collaboration
• Commitment
• Humanity
• Inclusion

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.