Roster for Senior Human Resources Associate

OBJECTIVES OF THE PROGRAMME

The Division Administration and Finance (DAF) provides the range of HR, administrative, procurement and financial services to all the regional activities and programmes to facilitate the achievement of WHO objectives.

The Human Resources Management Unit (HRM) is responsible for providing a sound, well managed, responsive and efficient region-wide Human Resources Management strategy and HR advisory services which support the work of WPRO and its member states, encompassing, but not limited to: HR Policy Implementation, Organizational Design and Job Classification, Talent Management (including Succession Planning, regional staffing, Career Development and Training, Rotation and Mobility), contractual services for staff and affiliates, application of the UN Common System's Compensation package , and representation of WPRO in inter-agency UN Common System HR initiatives.

DESCRIPTION OF DUTIES

Under the direct supervision of the HR Officer and the overall guidance of Regional HR Manager, the incumbent provides advice on range of HR services, to guide staff and hiring managers, makes recommendations on appropriate actions. The incumbent may supervise a team of GS staff members and is expected to work independently and consults with the supervisor on specific cases that require approvals or management decisions. S/He is expected to proactively engage with the managers within their client portfolio and actively seek collaboration, arrange regular meetings to plan HR activities well in advance, highlight potential risks and propose solutions.

The incumbent may carry out some or all of the following assigned duties:

Supervises the team and advises on improvement of efficiency of HR management processes:

• Supervises team members within the respective team inclusive of the delegation of assignments, the clarification of HR policies and performance management of supervisees.
• Oversees the workflows in the team and assurance of quality of output, harmonization of work procedures for business units and timely and effective implementation of requests.
• Provides guidance and training on HR management functions.
• Ensures compliance with HR policies and procedures.
• Shares knowledge to promote consistency and foster collaboration and teamwork.
• Regularly reviews operating procedures and practices and makes recommendations to improve, streamline, services, processing of actions and/or requests from staff and prepares improvement recommendations.

Talent Acquisition:

• Manages the development and advertising vacancies and is responsible for the statistics and reporting on HR initiatives including but not limited to staffing, applicants reports and recruitment timelines.
• Conducts selection processes, including evaluating and screening applications of candidates and finalizing shortlists, upon delegation representing HR during interview and conducting roster searches for vacancies.
• Reviews and processes HR actions through eWorkflow, ERP and recruitment systems
• Trains and provides supervision and mentorship to new and junior staff in the unit.

Entitlements and Benefits:

• Close monitoring and follow-up on contract expiration dates to ensure timely action.
• Processes timely separation cases, including follow-up and correspondence with staff member, hiring offices, approving authorities.
• Administers timely re-assignments, transfers, and manages secondments and UN inter-agency exchange actions in liaison with involved parties including Global HR Operations centre.
• Participates in evacuation cases (security or medical) and liaises with the appropriate organizational entities for implementation.
• Researches and prepares proposals for complex cases evaluating options.
• Proposes recommendations on solutions and drafts related correspondence for endorsements on various HR actions (acting arrangements, lateral transfers, etc.) and initiates ERP transactions following consultation with the RHRM.
• Guides and advises Administrative Officers, HR Focal Points and other parties involved in HR actions on HR solutions and HR systems, including ERP, the eWorkflow, HR dashboards and monitors the effective use, in order to ensure timely and accurate initiation of HR actions and quality data.
• Offers comprehensive advice, guidance, and briefings to staff and hiring offices in the Region on employment conditions, contractual types, entitlements and compensation.

REQUIRED QUALIFICATIONS

Education
Essential: Completion of secondary education supplemented by training in Admin/HR work
Desirable: A first level university degree in human resources management, public or business administration, law, social sciences or related fields.

Experience
Essential: At least ten years of progressive experience in the field of human resources operations. Proven experience in more than one of the specialized areas of HR such as: classification, recruitment, compensation and contract administration.
Desirable: Relevant HR experience in the UN system and/or a multinational environment in health sector would be an asset

Skills

• Proven ability to apply Staff Rules and HR policies.
• Familiarity with the staff administration, contract management and compensation systems of the United Nations.
• In depth knowledge of HR principles and practices
• HR analytics skills, HR trends reporting.
• Tact and discretion, the ability to handle and preserve confidential information.
• Excellent time management and organization skills; high sense of prioritization.
• Proven skills in conflict management are highly desirable.
• Thorough knowledge of UN staff rules and regulations.
• Strong skills in using Office packages such as Word, Excel, and Powerpoint as well as using Workday or Oracle based ERP systems are highly desirable.

WHO Competencies

Enhanced WHO Global Competency Model:who-enhanced-competence.pdf

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment
Creating an empowering and motivating environment

Use of Language Skills

Essential: Excellent knowledge of English and local language

REMUNERATION

Remuneration comprises an annual base salary starting at PHP 1,146,557 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO's operations please visit: http://www.who.int.
• This is a General Service position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
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