Associate Reporting Officer

Hardship Level (not applicable for home-based)

DFamilyUNOPS IICA12025-02-01December 21, 2024The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and coordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org).
While UNHCR has been operating in Bangladesh since 1992 under the terms of a Memorandum of Understanding (MoU) signed between UNHCR and the GoB, its presence in the country and partnership with the GoB date back to 1971, when UNHCR provided life-saving assistance to the people of Bangladesh who became refugees during the Liberation War, helping to facilitate their return after independence was achieved. This strong partnership has continued during repeated influxes of Rohingya refugees to Bangladesh over the last 40 years, and most recently in 2017.
The UNHCR Bangladesh operation comprises a Representation Office in Dhaka, a Sub-Office in Cox’s Bazar, and a Field Office on the island of Bhasan Char, with over 400 international and national staff working in these three locations.
This position sits in the Donor Relations unit reporting to the Programme Section. The Associate Reporting Officer would receive guidance and supervision from the Reporting Officer (Donor Relations) in the operation. S/he may receive indirect guidance from more senior staff including Senior Programme Officer, Senior External Relations Officer and other senior managers in the operation. UNHCR Manual, Operations Plans, Resource Allocation Framework, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Associate Reporting Officer.

Required Experience:
At least 3 years of professional work experience at the national and/or international level in intergovernmental agencies or other relevant organizations; experience with programme or grant management is an asset, as is experience working in the UN or other international development organizations.
Relevant skills and experience include:
- Programme management, Operation Management Cycle and related processes and knowledge of Results-based Management.
- Excellent oral and written skills; excellent drafting, formulation, research, analytical and reporting skills;
- Accuracy and professionalism in document production and editing;
- Excellent interpersonal skills and strong ability to work in a team; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners;
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel, including to train and develop the skills of staff;
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Skills on supporting and developing the skills of staff;
- Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) including advanced Excel skills (pivot tables, data management, etc.); familiarity with database management.

 

Standard Job Description

Associate Reporting Officer

Organizational Setting and Work Relationships
Under the overall guidance of the Senior Communications or Donor Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR.

S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports.
- Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media).
- Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports.
- Participate in annual reporting and planning process.
- Work closely with Information Management to ensure accurate and attractive data presentation, including maps.
- Support the monitoring of UNHCR's partnerships and consolidate information about Partners' activities.
- Assist in the preparation of briefing kits and presentations for missions and visitors.
- Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors' contributions to UNHCR.
- Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting.
- Prepare and distribute minutes of meetings.
- Provide technical support, training and clarification on UNHCR's reporting policies and deadlines.
- May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control.
- Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education
Journalism; Public Administration; Communication;
International relations; Political Science; Law;
or other relevant field.

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Experience in conducting, participating in and reporting on meetings, and drafting reports. Experience in programme/project development, planning, implementation, and/or monitoring.

Desirable
Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media.

Functional Skills
PG-UNHCR's Programmes
IT-Computer Literacy
DM-Data collection methodologies
SO-Networking
CO-Strategic Communication
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

,

,

Desired Languages

,

,

Additional Qualifications

Skills

CO-Strategic Communication, DM-Data collection methodologies, IT-Computer Literacy, PG-UNHCR's Programmes, SO-Networking

Education

Bachelor of Arts (BA): Journalism, Bachelor of Arts (BA): Law

Certifications

Other information

This position doesn't require a functional clearance

Home-Based

No